Office Manager

About You You want to work for a fast-paced company that thinks big and dreams huge. You are driven, view work as more than just a job, and are never satisfied with a project left half-done. You have a strong sense of personal ownership and responsibility for completion of objectives on time. You want to figure out why things tick which makes you tick but very little ticks you off. You want to think outside of the box and continually challenge your own limits, as well as those around you. You have a mad scientist mentality where you want to be part of the robots building robots revolution.

About Attabotics Attabotics is the world’s first 3D robotics supply chain system for modern commerce. Inspired by the framework of ant colonies, Attabotics replaces the rows and aisles of traditional fulfillment centers with a patented storage structure and robotics shuttles that utilize both horizontal and vertical space, reducing a company’s warehouse needs by 85%. By empowering retailers to place fulfillment centers near high-density urban areas, Attabotics helps create jobs and decrease carbon emissions by closing the last-mile delivery gap. Attabotics is a TIME Magazine Most Innovative Company special mention, CNBC Disruptor, and one of Fast Company’s world’s 50 most innovative companies. Attabotics is based in Calgary, Alberta, Canada, with fulfillment centers across the United States and Canada.

The Role Why bore you with the typical job description when we can show you how this role can truly make a difference? As the face of Attabotics, you'll embody professionalism, authenticity, and a lively spirit. Your drive to go above and beyond will make people’s experience unforgettable.

From the moment employees, vendors, and clients step through the door, you're their first impression. You’ll greet them warmly, letting them know just how pleased you are to see them. Think of this as your home, and you’re the gracious host.

Stepping out from behind your state-of-the-art desk, you’ll greet visitors by name with a friendly smile and happily walk them to our café where they can savour a coffee or tea.

Your teammates are a blend of fun, unique, and highly skilled individuals—people you genuinely enjoy working with. You'll assist with distributing packages, planning corporate events, preparing boardrooms, and handling the myriad small tasks that have a big impact.

Whether you’re up for a round of Spikeball, joining a virtual book club, debating Star Wars versus Star Trek, discussing Canada's best potato chip flavors, or speculating on who the Bachelorette should choose, Attabotics welcomes you. Interested? Keep going!

What we need:

• Deliver a memorable reception experience with every interaction.
• General office administrative support, including but not limited to:
• Coordinating meetings, catering, and setting up conference rooms.
• Assisting with travel arrangements and manage our online book tool
• Managing vendor relationships and contracts.
• Handling incoming and outgoing mail and packages.
• Ordering and managing office supplies and inventory.
• Keeping common areas such as kitchens and printing rooms stocked and tidy.
• Supporting and coordinating building maintenance, access, and parking.
• Budget Creation & Review: Develop and oversee quarterly budgets for service providers, ensuring costs align with our financial goals.
• Business Development Support: Facilitate and support external client meetings, providing the Business Development team with seamless logistical assistance.
• Permit & Approval Management: Oversee the APEGA permit process and manage the van driver approval process to ensure compliance and smooth operations.

Who you are:

• 5 years of experience in office management, hospitality or client services.
• Resourceful, proactive and action oriented.
• Exceptional organizational skills and the ability to multitask effectively.
• Strong communication skills and a friendly demeanor, perfect for reception duties and client interactions.
• Proficiency in budget management and experience with travel booking and vendor relations.
• Ability to lead initiatives and collaborate with various teams to execute events and manage relationships.
• Familiarity with permit processes and vendor approval procedures is a plus.
• In depth knowledge of O365 software packages.
• Reliability and discretion when exposed to confidential information.