Black Box Smart Data is a UK-based provider of document and records management solutions, serving organisations across sectors such as local authorities, insurance, legal, accountancy, education, and more since 1999 from its Maidstone, Kent office . 

It offers a complete suite of services covering document scanning, data capture, AI-powered OCR, electronic document management software, microfiche conversion, large format scanning, and a rapid response scan-on-demand service for fast digitisation needs .

A key offering is ScoutAI, which enables users to seamlessly search, retrieve, analyse, and create using any number of files with no restrictions, helping drastically reduce the time needed to process policy documents and similar workflows . Black Box also supplies Lucion FileCenter for efficient document organisation, PDF management, robust search functionality, and provides free, secure EU-based cloud storage for clients wishing to host their data on Black Box’s platform .

Its AI OCR improves accuracy and speed, intelligently extracts data, recognises handwriting, and enhances searchability with automatic image preprocessing and continuous learning capabilities, enabling analytics across digitised records . Additionally, data capture services automate extraction, classification, and validation with OCR and customisable templates, integrating with AP systems to reduce errors and accelerate document-heavy workflows .

Black Box emphasises tailored solutions, analysing existing processes and advising in plain English on the best options to manage records, while providing high service quality backed by client testimonials and sector-spanning experience .

Black Box Smart Data LLp

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