Executive Operations Assistant

Buildkite’s mission is to unblock every developer on the planet. Our CI/CD platform is used by the best engineering teams in the world, including Airbnb, Shopify, PagerDuty, and Lyft. We are looking for a dedicated Executive Operations Assistant/Administrator to work closely with the Senior Leadership Team to act as a force multiplier. As our company expands, the demands on our leadership team are increasing, and we need someone to support their day-to-day activities vital to the success of the company. You’ll report directly to CFO.

What a typical week might look like

• Anticipate needs and ensure the Executive Team's schedules and commitments are efficiently managed.
• Work closely with the CEO, including calendar management and email management if/when required. 
• Strategically manage calendars and plan travel itineraries, scheduling meetings and appointments with precision, and planning detailed travel itineraries to ensure seamless logistics.
• Engage with travel suppliers to ensure smooth travel arrangements, coordinating with travel suppliers to confirm bookings, negotiate rates, and address any issues.
• Track and coordinate weekly, monthly, and quarterly Senior Leadership/Executive Team-driven events, monitoring and organizing key events such as Board of Directors meetings and other critical deliverables.
• Partner closely with executives on events and leadership meetings, collaborating with other executives to ensure successful planning and execution of important events and meetings.
• Assist as needed, in co-ordinating company wide events, including scheduling all hands and team meetings.
• Overseeing and handling ad hoc day-to day matters, including monitoring virtual mail boxes and other administrative tasks.
• Oversee the Executive Teams's expenditures, ensuring accurate tracking and reporting of all expenses.
• Handle ad hoc personal administrative tasks for the Executive Team, providing comprehensive support for various personal administrative needs as they arise.

This job is for you if you

• Communicate effectively through written and verbal communication means.
• Are highly organized and love getting stuff done.
• Have experience and a love for planning events.
• Have managed executives of small companies previously.
• Have effective time management skills.
• Have experience managing administrative tasks and processes.
• Enjoy working remotely.