Project Administrator

Driving Seamless Workforce Solutions – Empowering People, Enabling Projects

Company Overview:

Cybalink Solutions, is an Australian-owned outsourcing/offshoring company, seeking a talented Project Administrator to support our Australian clients in the engineering, construction, and mining industries. 

Job Overview:

Join a dynamic Workforce Management Team responsible for coordinating shutdown and project staffing, rosters, and mobilization to meet both Company and Customer requirements. We are passionate about employee care, customer service, and attention to detail. If you thrive in a collaborative environment and have exceptional organizational skills, this opportunity is for you!

We are seekingProject Administrators to support our Perth-based Workforce Management team in ensuring smooth employee mobilization to customer sites. This includes managing internal and customer-specific systems and applications. Based in the Philippines, this role is pivotal in supporting our dynamic growth and international operations.

Key Responsibilities:

• Collaborate closely with Perth Workforce Management and Labour Sourcing teams.
• Manage candidate profiles and compliance documentation in internal and customer systems.
• Conduct audits, manage training bookings, and coordinate pre-employment medicals (PEMs) and drug and alcohol screenings (DAS).
• Utilize systems such as IFS, Avature, Velpic, ERMS, Avetta, Pegasus and customer workforce management systems.
• Book training and induction sessions and ensure compliance documentation is up to date.
• Track employee absences and ensure utilization data accuracy.

Requirements:

• Minimum of 3 years' experience in workforce management or related field.
• Strong understanding of recruitment and onboarding processes.
• Excellent organizational and multitasking abilities with ability to meet strict deadlines.
• Attention to detail and ability to manage multiple tasks concurrently.
• Excellent verbal and written English communication and interpersonal skills.
• Proficient in using candidate databases.
• Familiarity with IFS, Avature, Velpic, ERMS, Avetta, and Pegasus systems is highly advantageous!
• Experience working for Australian clients in a mining/resources sector is a strong advantage!
• Must be willing to work full-time in the office located at Arcovia City, Brgy. Ugong, Pasig City (7am-4pm).

Benefits:

• Comprehensive HMO Coverage: Your health is our priority plus one dependent.
• Generous Meal Allowance: Fueling your workday.
• Annual Bonuses: Rewarding your hard work.
• Employee Engagement Programs: Enjoy quarterly training for professional development, monthly games with exciting prizes, and more.
• 30 Days of Leave: Including wellness, vacation, and sick leave, plus leave conversion options.
• Engaging Workplace Culture: Dive into our monthly games with prizes and experience a fun, engaging workplace that values your contribution and well-being.
• 2 days weekly rest for a better work-life balance

What We Offer:

• Competitive salary and benefits package.
• A collaborative and innovative work environment.
• Ongoing professional development opportunities.