Zoe Maalouf (They/Them)

The Administrative Assistant will be responsible for performing a variety of tasks including, but not limited to documenting account/file activity in accordance with firm and client policies, taking client payments, sorting and processing mail and assisting Admin with projects.

Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Duties / Responsibilities:

• Organize the firm’s case filing systems to ensure all documents are

properly sorted and easy to locate.

• Draft and proofread legal documents and forms for accuracy and

consistency.

• Interact with clients to collect information and assist clients with finding

and sharing information.

• Prepare and proofread correspondence.

• Handle outgoing and incoming mailings to be put into firm’s database and

then disbursed to the appropriate parties in a timely manner.

• Ensure all data and documents are properly put in the client matter

throughout all stages.

• Organize hard copy and electronic client files and documents in

accordance with established procedures.

• Copy, scan, edit and file documents to support the team.

• Collect and retrieve information from electronic client files as needed.

• Perform general operational tasks as needed.

• Communicate with all clients, prospective clients and guests with the

utmost professionalism, care, tact and absolute warmth and empathy.

• Assist with special projects.

• Assist with opening and/or maintaining office spaces.

• Frequent various office locations as needed.

• Accept other administrative tasks as needed to assist the team and

ensure the firm runs smoothly.

• Take care of administrative tasks and office correspondence by answering

phone calls, emails and communicating with opposing attorneys.

• Performs other related duties as assigned.