HR Operation Coordinator

HR Operations Coordinator

Responsible for managing the day-to-day administrative tasks within the Human Resources department, including onboarding new employees, processing employee changes, maintaining employee records, handling basic HR inquiries, ensuring compliance with employment laws, and supporting various HR initiatives by facilitating smooth operations across the employee lifecycle.

Key Responsibilities:

• Onboarding and Offboarding: Manage the complete onboarding process for new hires, including paperwork, background checks, I-9 verification, system setup, and orientation; oversee the offboarding process for departing employees, ensuring proper documentation and compliance with company policies.
• Employee Data Management: Maintain accurate and up-to-date employee records in the HR Information System (HRIS), including personal details, employment information, benefits, and performance reviews.
• HR Inquiries and Support: Respond to employee inquiries related to HR policies, benefits, leave management, payroll, and general employment questions.
• Compliance Management: Ensure adherence to employment laws and regulations, including data privacy, I-9 verification, and state-specific requirements.
• Benefits Administration: Assist employees with benefits enrollment, changes, and questions regarding health insurance, retirement plans, and other employee benefits.
• Payroll Processing Support: Collaborate with payroll team to ensure accurate and timely payroll processing, including data entry and reporting.
• Reporting and Analysis: Generate HR reports on employee data, turnover rates, headcount, and other key metrics as needed.
• Administrative Tasks: Prepare and distribute HR documents, maintain employee files, coordinate with other departments on HR-related matters
• Process Improvement: Identify opportunities to streamline HR processes, improve efficiency, and implement new technology solutions within the HR function.

HR Operations Coordinator

Required Skills:

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Proficiency with HRIS systems and Microsoft Office Suite
• Excellent communication and interpersonal skills to interact with employees at all levels
• Knowledge of employment laws and regulations
• Ability to handle confidential information with discretion
• Minimum 5 years of experience in Human Resources

·       Competence in various Human Resources functional areas; recruitment, onboarding/offboarding, employee relations, and organizational development

·       Knowledge of applicable laws and regulations related to Human Resources

·       Ability to handle highly confidential information in a professional manner

·       Demonstrates an elevated level of judgment and discretion

·       Self-starter, with a "let's get things done" attitude

·       Must possess a high sense of urgency, initiative, and common sense

·       Must act in a professional and courteous manner, and demonstrate an ability to work with a diverse group of individuals

·       Great attention to detail

·       Ability to work independently, prioritizing and organizing workload to meet deadlines

·       Strong ability to multi-task and work well in an environment subject to changing priorities and demands

·       Exceptional interpersonal and communication skills

·       Ability to communicate with all levels within the organization

·       Demonstrated ability to be a team player with a positive attitude

·       Proficient in MS Word, Excel, and PowerPoint

·       Bachelor's degree in Human Resources or related discipline is required

·       Strong knowledge and use of Payroll systems