Executive Assistant

ZenPilot helps agencies build more productive, profitable, and healthy teams by streamlining their operations in ClickUp.


We are a humble and hungry team on an ambitious mission to lead agency teams from chaos to clarity.


POSITION OVERVIEW:

We are looking for a process-driven, detail-oriented Executive Assistant to help us consistently and efficiently produce great work.


This is a full-time, remote, salaried position. While you may live anywhere (reached by the Internet), this role requires working ZenPilot standard working hours: 8:30 AM - 5:00 PM EST.


In this role, you will:
-Work directly with ZenPilot co-founder Andrew Dymski daily and learn all the internal workings of a fast-growing specialized consulting firm
-Managing calendars and setting up meetings
-Manage email, tasks, and messaging channels to ensure prompt, accurate replies
-Prepare meeting notes, join delivery meetings, and manage follow-up communication;
-Prepare reports, build agendas, and facilitate meetings
-Assist with Operations Admin Tasks


CORE VALUES:

-I am humble + hungry – I strive to be the best in the world in my role and recognize I need to constantly be growing. We’re not a “B’s get degrees” team; it’s cool to nerd out at ZenPilot.
-I own my stuff – when I tell someone I’ll do it, it’s as good as done. I take responsibility when I mess up and handle criticism with a gracious heart.
-I celebrate your good work – I actively look for opportunities to make other team members look good and feel good.
-I have your back – I actively communicate and pitch in when someone needs help without needing to be asked and with no strings attached.
-I am a systems thinker – I learn from every experience and improve outcomes by defining and refining our process. As a team, we share what we learn and improve our systems to get better each day.


ROLE REQUIREMENTS:

-Superb written communication skills;
-Meticulous attention to detail;
-Outstanding organizational and time management skills;
-Persistent positive attitude and poise under pressure;
-A high level of integrity and discretion in handling confidential information and professionalism in dealing with people at all levels;
-A knack for solving problems;
-Proven ability to work independently;
-Experience and a true desire to work remotely;
-Tech Stack Expertise:
-Most crucial: ClickUp, Google Workspace, Zoom, Slack, & HubSpot
-Extra credit: QBO, Integromat (Make) & Zapier