Talent Acquisition

The Best Recruiting Software of 2023

By Mike Baumgarten

Last updated: Jun 5, 2024

    Table of contents

In this article, we’re diving into recruiting software. We’ll share our picks for the 10 best recruiting tools of 2023, their key features, pros, and cons.

The right recruiting software can help optimize your recruitment process. But choosing the best tools for your company can be a daunting task. There are countless options to choose from, and they all have their pros and cons.

That’s why in this article, we’re diving into recruiting software and sharing our picks for the top 10 best recruiting tools of 2023. We’ll cover:

  • What is recruiting software?
  • Benefits of finding the best recruiting software for your company
  • Our picks: Top 10 best recruiting tools of 2023

Let’s get into it.

What is recruiting software?

Recruiting software, also known as recruiting tools, is software designed to help streamline and automate parts of the recruitment process. Recruiting software can help your company post jobs, source and manage candidates, shape and showcase your employer brand, and much, much more.

A recruitment tech stack typically includes, but is not limited to the following capabilities:

  • Talent network
  • Employee referral program
  • Email automations
  • Social media automation
  • Automated job postings
  • Candidate relationship management

Benefits of finding the best recruiting software for your company

Including recruiting software in your recruitment toolkit can be a great way to optimize your recruitment and hiring. Here are a few of the benefits you can expect from finding and implementing the right recruiting tools:

  • Automate processes. Recruiting software helps you automate processes that would otherwise be manual. This allows your team to spend less time on tedious, repetitive tasks and more time engaging the best candidates.
  • Reach more candidates. With the right recruiting software and sourcing tools, you can reach more candidates and increase your chances of finding the best talent.
  • Do more with less. Recruiting tools can help a lean HR team accomplish more without having to bring in talent acquisition specialists or contract sourcers.
  • Integrate disparate systems. Recruiting software can help you bridge the gap between different systems to help you get more out of your toolkit.
  • Improve the candidate experience. Working with recruiting software — particularly an ATS — can help create a more transparent candidate experience and a fair hiring process.
  • Better metrics and reporting. Recruitment tools can help you track established KPIs to quickly identify issues within your recruitment process. It can also be used to hide or eliminate certain data in searches to avoid bias in the recruitment process, which is particularly useful for DEI.

The right recruiting tools can help you optimize your recruitment and hiring. But keep in mind that the tools you implement will only be as successful as the foundation you’ve laid. They’ll help make a good process better — but if your recruitment process isn’t good, they can’t magically fix it.

In our guide, “10 Steps for a Successful Recruitment Process,” you can read all about creating a solid recruitment process for your company. This should help you ensure that your recruitment process acts as a strong foundation for any recruiting tools you’ll want to use.

Our picks: Top 10 best recruiting tools of 2023

To gain all the potential benefits of recruiting software, you can’t rely on just one type of recruiting tool. For that reason, our list includes a selection of tools from five different categories:

  • Employer branding platforms
  • Applicant tracking systems
  • Job boards
  • Social media
  • Sourcing tools

With that in mind, let’s explore our picks for the top 10 best recruiting tools of 2023.

1. The Org

When it comes to recruiting software, employer branding tools are a great asset. Org charts are a fantastic employer branding tool for talent attraction — and with The Org in your recruitment tech stack, you can attract the best talent.

The Org is a hub to show off your most valuable asset: your people. Through organic profiles of your team members, The Org helps prospective candidates get to know you and your team, as well as understand your company's culture.

Key features of The Org include:

  • Focus on org charts. The Org is designed specifically for creating and maintaining org charts, providing users with features tailored to address their individual needs. This allows you to show off your company in the best way possible.
  • Interactive org charts. When using The Org, you can create interactive org charts that can be easily navigated. This makes it easy for prospective candidates to get to know your company — and it also helps improve understanding and communication within your organization.
  • Job openings. With The Org, you can post open roles directly in your org chart. Prospective candidates can see who the hiring manager is for each role, as well as who their future team members could be and how they fit into the organization.
  • Insider experiences. Share quotes and testimonials from employees about what it's really like to work at your company. This allows prospective candidates to hear straight from your team, helping to establish you as a transparent, professional, and trustworthy organization.
  • Teams page. At startups, many teams work cross-functionally or outside of their designated work function. Show off how different employees interact with a dedicated teams page, complete with what they do. Bonus: Teams don’t just have to be work related. With The Org, you can just as easily show off your party-planning committee or your company soccer team.

The Org pros and cons: The Org gives you a unique way to show off your team and allow potential candidates to see who you are and where they fit into your organization. The best part? This recruitment tool is completely free. As the tool primarily focuses on org charts, however, it may not offer the same range of diagramming capabilities as more comprehensive solutions.

2. Teamtailor

Another great tool for recruiting and employer branding is Teamtailor: a recruiting software aimed at simplifying and enhancing the hiring process for companies.

Teamtailor can help you make a career site optimized for your candidates. The solution gives you a beautiful career site, campaign pages, lead pages, a blog, and a chat — everything you need to help candidates get to know you.

Key features of Teamtailor include:

  • Employer branding. Teamtailor offers customizable career site designs that help you create, maintain, and improve your employer brand.
  • Job advertisements. The platform allows you to post job ads directly to popular job boards and social media platforms — all from a single interface.
  • Candidate management. Teamtailor provides a system for tracking applicants. This enables you to manage all candidates in one place, sort and filter them, and maintain notes and communication history.
  • Communication. Teamtailor allows you to keep in touch with candidates directly through the platform. The tool offers integrated communication tools like email and text messaging, making it easy for you to maintain relationships with candidates before, during, and after the interview.
  • Collaboration. The tool allows for easy collaboration within the team. Recruiters, HR personnel, and hiring managers can all contribute to the recruitment process.

Teamtailor pros and cons: Teamtailor is known for its user-friendly interface, making it easy for anyone to navigate and use. The platform also provides tools to streamline many aspects of the hiring process, which can save businesses time and resources. However, for smaller businesses or startups, the cost of Teamtailor might be a concern. The solution does not offer a free trial, and its pricing may not fit all budgets.

3. Greenhouse

There’s no way around it: an applicant tracking system (ATS) is an essential piece of software in your recruitment tech stack. That’s where Greenhouse comes in. Greenhouse is the fastest growing provider of recruiting software and offers a complete recruitment solution for small, medium, and large businesses.

Greenhouse is a collaborative solution designed to be used by everyone in the company. It gives all team members — recruiters, hiring managers, interviewers, and execs — the tools they need to make better hires, faster.

Key features of Greenhouse include:

  • Applicant tracking. Greenhouse provides a robust ATS that enables you to track candidates throughout the entire hiring process.
  • Interview management. The platform offers tools for scheduling interviews, creating structured interview plans, and gathering structured feedback from interviewers.
  • Recruitment marketing. Greenhouse has features to help you create engaging job descriptions and market them effectively. This helps you to reach more potential candidates, increasing your chances of finding your next hire.
  • Onboarding. Once you’ve found your next hire, Greenhouse provides an onboarding system to make the process of integrating new employees into the organization smoother.
  • Analytics and reporting. With Greenhouse, you get access to detailed reports and analytics to better understand your hiring process and make informed, data-driven decisions.

Greenhouse pros and cons: Greenhouse is known for its clean, user-friendly design. The platform offers a wide range of features, making it a comprehensive solution for many hiring needs. However, while its comprehensiveness is a strength, Greenhouse might also be overwhelming for some users — especially if they don't need all of the features it offers.

4. Breezy HR

Another ATS worth considering is Breezy HR — an end-to-end recruitment solution designed to help streamline your entire hiring process.

Breezy HR is a user-friendly and feature-rich recruiting platform for small, medium, and large businesses. The tool automates tasks like pre-screening candidates, sending emails, scheduling interviews, and collecting feedback from your team, allowing you to focus on hiring rather than tedious, repetitive tasks.

Key features of Breezy HR include:

  • Applicant tracking. Breezy HR offers a comprehensive ATS that helps you manage job postings, applications, and candidate communication — all in one place.
  • Candidate sourcing. The platform offers features for proactive candidate sourcing, including a Chrome extension that lets you source candidates from LinkedIn, AngelList, and other sites.
  • Collaboration tools. Breezy HR gives you tools that let hiring teams rate and review candidates together, as well as discuss applicants within the platform.
  • Automated workflow. The platform offers customizable, automated workflows that can send follow-up emails, schedule interviews, and move candidates through the hiring stages.
  • Reporting and analytics. Breezy HR enables you to access detailed reports on your hiring process to make data-driven decisions.

Breezy HR pros and cons: Breezy HR is often praised for its user-friendly interface and ease of use. Many users have also noted that Breezy HR’s customer service is responsive and helpful. However, while Breezy HR does have reporting and analytics features, some users report that they'd like these to be more robust.

5. Behance

It probably goes without saying that job boards are an integral recruiting and candidate sourcing tool. Job boards allow you to advertise job openings to candidates. When it comes to which job boards to choose, a great recruiting strategy is to post on domain-specific job boards. That’s why the first of our two job boards on this list is Behance.

Behance is a social media platform that focuses on showcasing and discovering creative work. While not exclusively a job board, Behance also has a job listing feature. The platform is widely used by professionals in creative industries such as graphic design, illustration, photography, and more to find job opportunities — and that makes it an excellent recruiting software to consider for your recruitment tech stack.

Key features of Behance include:

  • Portfolio showcase. Behance is primarily used for creating and showcasing portfolios. Users can upload their creative work to share it with the community and potential employers.
  • Job listings. As an employer, you can use Behance’s job board to post job opportunities. Users can search and apply for jobs in a variety of creative fields, making Behance a great place to find your next graphic designer, illustrator, or other creative hire.
  • Network and collaboration. Users can follow other users, comment on their work, and collaborate on projects, making Behance a networking tool as well as a portfolio site.
  • Livestreams and events. Behance offers livestreams and events for users to learn new skills, get insights into other creatives' processes, and engage with the community.

Behance pros and cons: Behance is known for its large and active user base, making it a great tool for recruiting creatives. The catch, however, is that because Behance is so popular, it can be challenging to stand out from the crowd.

6. Mogul

Another great recruiting tool is diversity-focused job boards targeted towards under-represented candidates. Our pick for this category is Mogul — a platform designed to support women’s career growth by providing access to top jobs, professional development, and knowledge sharing.

Key features of Mogul include:

  • Global job board. Mogul’s job board offers opportunities and resources to users across various industries and from around the world — not just the United States. As a recruiter, this enables you to spread your recruitment efforts to top diverse talent across the globe.
  • Development resources. Mogul offers users access to courses, webinars, articles, and other resources for professional development.
  • Community. Mogul provides a platform for users to connect, share their experiences, and learn from each other. As a recruiter, this is a great resource for better understanding your target candidates and tailoring your recruiting efforts towards them.
  • Mogul X. Mogul X is an annual conference that offers workshops, discussions, and networking opportunities. As a recruiter, the conference is a chance to present career opportunities and meet top talent in person.

Mogul pros and cons: Mogul’s mission is to empower women in the workplace, and the platform’s resources and community are well tailored to that goal. However, this also comes with the drawback of its resources and community not being as useful to other candidates, which somewhat limits the scope of the platform.

7. LinkedIn

Social media channels aren’t just a tool for marketing and public relations — they’re also a great recruiting tool. Millennials and Gen Z make up a significant chunk of the talent pool. 41% of millennials say that they prefer to communicate electronically to engaging over the phone or face to face. That means you need to meet them where they are: on social media.

One of the best social media platforms for recruiting is LinkedIn. The platform is designed specifically for business and employment-oriented services. It’s used globally by companies for recruiting purposes, and by individuals to network professionally and post and find jobs.

Key features of LinkedIn include:

  • LinkedIn Recruiter. LinkedIn Recruiter is a premium product that provides advanced search capabilities, allows you to manage and track candidates, and send InMails to potential candidates.
  • Job postings. As an employer, you can post job openings directly on the platform. Your job postings can then be promoted to target relevant candidates.
  • Talent Solutions. LinkedIn offers a suite of recruiting tools called LinkedIn Talent Solutions which help businesses source, manage, and hire top talent.
  • Company pages. You can create your own company LinkedIn page to showcase your company culture, updates, and job opportunities to potential candidates.
  • Sponsored updates and ads. Businesses on LinkedIn can pay to have their content — such as job postings or company updates — exposed to a wider audience.

LinkedIn pros and cons: LinkedIn’s vast user base of professionals who are actively or passively looking for job opportunities makes the platform a great place to reach potential candidates across industries and regions. However, many of LinkedIn’s recruiting features, such as job postings and LinkedIn Recruiter, come at a significant cost. The platform is also so popular that it can be challenging to stand out and capture the attention of potential candidates.

8. Instagram

Though Instagram isn’t a dedicated recruiting tool, many companies have started to use the social media platform to attract and recruit talent — particularly for creative roles. Another advantage of using Instagram for recruiting is that it can be an effective way to reach a younger demographic. It also gives you tools for showcasing your company culture and brand in a visual, engaging way.

Key features of Instagram include:

  • Business profiles. On Instagram, you can create a dedicated business profile to share photos,videos, and stories related to your company culture.
  • Job postings. While Instagram doesn’t have an official job posting feature, you can use your posts, reels, stories, and bio to share job openings at your company.
  • Instagram Stories. Instagram Stories are great for sharing short-lived content. You can use them to give your followers a real-time look into your company’s culture and events and show them that you’re a great place to work.
  • Instagram Live. With this feature, you can host live videos that can be used for things like Q&A sessions or virtual office tours.
  • Hashtags. Businesses can use hashtags to help their content get discovered by people who aren’t following them yet.

Instagram pros and cons: Instagram’s visual nature makes it a great platform for showing off your company culture and brand. As the platform tends to be more popular with younger demographics, it can also be a good way to reach millennial and Gen-Z candidates. However, as Instagram wasn’t designed for recruiting, it lacks dedicated recruiting features such as job posting functionality and applicant tracking.

9. Teamable

Last, but not least, we have our two picks for candidate sourcing tools. If you’re a startup, sourcing tools are a particularly important asset in your recruitment tech stack. A startup HR team is often quite lean. Candidate sourcing tools can help your HR team do the work of talent acquisition specialists or contract sourcers without expanding the team.

One such tool is Teamable: a recruiting software platform designed to leverage employee networks to hire top talent. Teamable takes the concept of “employee referrals” to a new level by integrating with social networks and other online platforms.

Key features of Teamable include:

  • Employee referral program. Teamable facilitates employee referrals by allowing employees to connect their social networks to the platform. It then uses these networks to find potential candidates.
  • Candidate matching. Using machine learning algorithms, Teamable matches potential candidates to job openings based on their skills and experience.
  • Candidate tracking. Teamable offers features for tracking candidates throughout the recruitment process, from initial sourcing to hiring.
  • Integration. Teamable integrates with a variety of other platforms, including Gmail, LinkedIn, and various applicant tracking systems.

Teamable pros and cons: Teamable enables companies to tap into the networks of their existing employees, which can be a rich source of potential candidates. This can also help companies diversify their candidate pool. However, the effectiveness of Teamable can depend on the willingness of employees to connect their networks to the platform — and some employees may have concerns about privacy, or about mixing their professional and personal lives.

10. Gem

The final tool on our list is Gem: a recruiting software platform that helps streamline the process of sourcing, engaging, and tracking potential candidates. Gem is often used to improve communication and collaboration between hiring managers and recruiting teams.

Key features of Gem include:

  • Candidate sourcing. Gem provides tools for sourcing candidates directly from websites such as LinkedIn, Github, and more.
  • Outreach automation. The recruiting software allows you to automate personalized outreach efforts — such as follow-ups — to engage potential candidates.
  • Candidate Relationship Management (CRM). Gem provides a robust recruiting CRM that helps manage and track your interactions with potential candidates.
  • Collaboration tools. The platform offers tools that allow teams to collaborate, share notes, and manage pipelines effectively.
  • Analytics and reporting. Gem provides comprehensive analytics on sourcing activity, response rates, pipeline management, and diversity metrics.

Gem pros and cons: Gem’s automation features can notably increase efficiency in sourcing and candidate management, enabling companies to make better hires, faster. However, while Gem’s seamless integration with platforms such as LinkedIn is a strength, it also means that if there are changes or issues with those platforms, this could affect Gem’s functionality.

Key takeaways

Recruiting software, also known as recruiting tools, can help you streamline and automate parts of your recruitment process. In this article, we’ve covered our picks for the top 10 best recruiting software platforms from five different categories:

  • Employer branding platforms
  • Applicant tracking systems
  • Job boards
  • Social media
  • Sourcing tools

Using recruiting tools can help you post jobs, source and manage candidates, create a better candidate experience, shape and showcase your employer brand, and much, much more. Just keep in mind that the tools you implement will only be as successful as the foundation you’ve laid.

We hope we’ve inspired you to optimize your recruiting process and choose the right tools to get the best talent on board.

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