Office Manager [gn] Zeenea France

Actian is a leader in hybrid data management, cloud data warehouse, and data integration technologies. With global customers like Bloomberg, Intuit, Lufthansa, and Citibank, we empower organizations to tackle their toughest data challenges and transform their businesses with cutting-edge solutions.Since joining the Actian and HCL Software family, Zeenea France, based in Paris, is growing rapidly. We’re looking for a highly motivated and talented Office Manager [gn] France to join our team.

Position Overview

We are seeking a dynamic Office Manager [gn] to support our Paris office and the Zeenea France leadership team. This role is a mix of administrative and operational responsibilities, requiring excellent organizational and communication skills. You will be the go-to person for ensuring the smooth running of our Paris office and for providing vital support to our executives.

What We Offer

• A vibrant and collaborative work environment
• Opportunities to grow with a global leader in technology and innovation
• Work with a supportive leadership team who value your contributions
• Competitive salary and benefits package

Key Responsibilities

• Manage day-to-day office operations, including reception and administrative tasks
• Oversee office supplies, vendor coordination, and office equipment maintenance
• Organize and maintain an inviting and professional office environment, including coordinating refreshments and snacks
• Plan and manage office events, meetings, and team-building activities
• Support the leadership team with scheduling, meeting coordination, travel arrangements, and expense reporting
• Act as the point of contact for building management, vendors, and visitorsAssist in onboarding new employees and maintaining office compliance
• Coordinate hybrid office schedules and hot desking systems
• Provide accounting support by collaborating with internal and external stakeholders and performing data and system entries
• Assist with accounting and systemic monthly closings through data processing
• Support Country HR Management and Payroll teams with service provider communications and administrative tasks
• Assist various departments with administrative responsibilities as needed

Desired Skills and Qualifications

• Previous experience in office management or as an executive assistant in a fast-paced environment
• Strong organizational skills and attention to detail
• Ability to multitask and manage priorities effectively
• Excellent written and verbal communication skills in French and English
• Proficiency with Office 365, Zoom, Teams, and other collaborative tools
• A proactive and self-starter attitude with a solution-oriented mindset