Early Childhood Education Office Coordinator

Martha’s Table requires all team members and classroom volunteers to have completed a COVID-19 primary series and received one booster dose. Team members who are not yet eligible for a booster must submit proof of their booster vaccination within 2 months of receiving their final primary series dose or an original monovalent booster vaccine tohr@marthastable.org.

Martha’s Table will consider waiving the vaccination requirement for:

• Team members who object in good faith and in writing, pursuant to procedures established by the City Administrator or his or her designee, that the employee’s vaccination would violate their sincerely held religious beliefs; and

• Team members who have obtained and submitted written certification from a physician or other licensed health professional who may order an immunization, that being vaccinated for COVID-19 is medically inadvisable because of the employee’s medical condition.

Team members who believe they qualify for either exemption must submit a request for a waiver along with appropriate documentation to support their request to hr@marthstable.org.

Martha's Table is an equal opportunity employer. Applicants who are unable to be vaccinated for religious or medical reasons should contact Human Resources (hr@marthastable.org) as soon as possible to engage in the interactive process and explore what, if any, reasonable accommodations Martha's Table is able to offer.

ABOUT MARTHA’S TABLE

At Martha’s Table, we believe that every Washingtonian deserves the opportunity to thrive. For over forty years, we have worked to support strong children, strong families, and strong communities by increasing access to quality education, health and wellness, and family resources.

Together, we are “One MT.”  This means we work across all three of our locations to support our shared mission. In all that we do, we exemplify our four core values of respect, compassion, teamwork, and accountability. These values -- and our commitment to “white glove service” -- guide how we engage with the communities we stand alongside and how we work together as a team. When you come to Martha’s Table -- as a guest or as a team member --  you are valued and you deserve our very best.

In order to be the best version of MT, we are deeply committed to equitable practices. We apply the principles of diversity, equity, and inclusion in providing programming and services; in creating our Board; in partnerships and procurement; and in hiring, training, and advancing our team members.

We invest in our team members’ personal and professional goals through our “STEP” program, which provides financial support for professional development in the following areas, regardless of tenure: 

• Tuition Reimbursement - Martha's Table will reimburse employees, on a tax-free basis, up to 12 credit hours per fiscal year - up to $9,000/fiscal year.

• Professional Development - Up to $2,000 per fiscal year - to include professional memberships.

• Unlocking transcripts - One-time benefit of up to $1,500 to access transcripts from previously attended institutions.

SALARY INFORMATION

The starting salary range for the Early Childhood Education Office Coordinator is $55,000 - $60,000 annually. Martha’s Table (MT) participates in DC OSSE Equity Pay, which provides additional wages to teachers based on credentials and funding. For this reason, Martha's Table will adjust the salary provided for this supporting role to up to $75,000 annually. Please know that Martha’s Table is responsible for the base pay only. If, at any point, the Pay Equity Funds cease, the pay rate will return to the base amount, immediately following the cessation of those Pay Equity Funds.

Please know that Martha’s Table is responsible for the base pay only. If at any point, the Pay Equity Funds cease, the pay rate will return to the base amount, immediately following the cessation of those Pay Equity Funds. 

Martha’s Table Base Salary

POSITION OVERVIEW

The Office Coordinator plays a vital role in supporting the smooth and efficient operation of our Early Childhood Education center. This position manages essential administrative tasks to maintain an organized and welcoming environment. The Office Coordinator collaborates with the Education Leadership team, teaching staff, and parents to provide high-quality care and education for young children, fostering a nurturing and supportive community.

POSITION DUTIES & RESPONSIBILITIES

Office Coordinator Responsibilities

• Supports the Education Leadership Team in ensuring compliance with OSSE licensing regulations, Head Start policies, Head Start Program Performance Standards (HSPPS), and NAEYC-accredited program standards

• Manages efficient office workflows (e.g. redirecting phone calls, document distribution, inputting data to spreadsheets and compliance systems)

• Prepares, revises, and distributes the daily and weekly staffing schedule ensuring staffing and classroom ratios are in compliance

• Ensures safety of the education program by monitoring and controlling access to the Education wing

• Attends daily, weekly, and monthly meetings to ensure seamless coordination of Education program activities

• Leads monitoring, data-input, and report compilation processes for meal counts, attendance, body checks, sanitation logs, and incident reports

• Conducts training on systems for meal count entry and attendance for new ECE team members; leads quarterly refresher training for existing team members

• Monitors and inputs daily attendance in ChildPlus, enters any other data upon request

• Configures and maintains staff, student, and family records in Brightwheel, our ECE program management and communications platform; conducts daily Face to Name attendance checks using this tool

• Conducts quarterly audits of children’s allergy and dietary needs information, emergency contacts, classroom binders, and children’s medication to ensure all documentation remains current and in compliance

• Establishes and maintains systems for inventory of supplies with attention to program budget; orders, receives, stores, and organizes supplies in designated areas

• Assists parents, teachers, and visitors as needed with questions and concerns

• Provides staffing support in classrooms as needed

• Supports other MT departments as needed

Administrative Support

• Answers and directs phone calls, takes messages, and handles correspondence.

• Greets and assists visitors, parents, and staff with inquiries.

• As directed by the Education Leadership team, prepares and distributes center communications, including emails, notices, and Brightwheel messages.

• Maintains document filing systems.

• Monitors and maintains organization of ECE office space, ECE lobby/entrance, and car seat storage

• Exhibits a strong sense of discretion and professionalism.

Communication and Customer Service

• In the absence of a member of the Education Leadership team, serves as the primary point of contact for parents and guardians, addressing inquiries and providing information about the center’s programs and policies.

• Facilitates effective communication between parents, teachers, and administrative staff

Supply and Inventory Management

• Monitors and manages inventory of office and classroom supplies, ensuring that necessary items are stocked and readily available.

• Places orders for supplies and equipment as needed, and manage relationships with vendors and suppliers.

Compliance and Safety

• Ensures compliance with state and local regulations, including maintaining up-to-date health and safety records.

• Assists with the preparation and submission of required reports and documentation.

• Supports the implementation of health and safety policies and procedures, including emergency preparedness plans.

EDUCATION AND TRAINING REQUIREMENTS

• High School diploma or equivalent

• Proficiency in Google Suite

• Familiarity with ChildPlus

• Quorum Learning Training over child safety, classroom safety, cpr/first aid, and protection against illnesses.

• CPR / First Aid

EXPERIENCE, KNOWLEDGE, AND SKILL REQUIREMENTS

• Minimum of two years experience working with children aged 6 wks - 5 years old

• Excellent customer service and public relations skills and strong oral and written communication skills

• Digital Literacy skills (MS Word, Excel, Gmail, etc.)

• Excellent organizational skills keeping an accurate inventory of supplies and completing order requisition forms as needed

• Time management and problem-solving skills

• Ability to multitask, prioritize, and pay close attention to detail

• Demonstrated commitment to Martha’s Table’s core values of compassion, respect, teamwork, and accountability

This position requires the completion of a satisfactory background check. Martha's Table is an Equal Opportunity Employer and is committed to providing employees with a work environment free of discrimination and harassment of any kind.Martha’s Table is committed to the principle of equal employment opportunities for all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion or belief, age, sex (including pregnancy), national, social or ethnic origin, disability status, HIV status, family medical history or genetics, protected veteran status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, family or parental status or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Martha's Table will not tolerate discrimination or harassment based on any of these characteristics. If you need assistance or an accommodation due to a disability, you may contact us at 202-328-6608 or via email at hr@marthastable.org.