Senior Payroll Specialist

Synapse Health | Who We Are

With the collective efforts of our epic team members, we’re trailblazing a new path in the DME industry. Synapse Health was founded in 2016 with a goal to fix the fractured DME ecosystem and completely transform the industry. Built on decades of industry and leadership experience, we’ve launched tech-based solutions that eliminate age-old DME headaches, resulting in a seamless experience for all. We are proud to offer work that matters, on a mission that matters. 

Intrigued? Learn more at SynapseHealth.com and on Synapse Health’s LinkedIn.

What We Need

As a Senior Payroll Specialist, you will play a critical role in ensuring accurate and timely processing of payroll for our employees across multiple states. You will leverage your expertise in payroll administration to manage complex payroll tasks, maintain compliance with state and federal regulations, and provide exceptional service to our employees. This position reports to the Manager, People Operations and offers the opportunity to contribute to the success of our organization through meticulous attention to detail and a commitment to excellence. 

What You Will Do

• Process multi-state payroll for employees accurately and on time, including but not limited to, salary, hourly, and commission payments, bonuses, and deductions. 
• Ensure compliance with federal, state, and local payroll regulations, including tax withholding requirements, wage and hour laws, and reporting obligations. 
• Perform payroll reconciliations and resolve discrepancies in a timely manner. 
• Manage employee payroll inquiries and provide exceptional customer service to resolve issues and address concerns. 
• Collaborate with HR and Finance teams to ensure accurate employee data management and payroll processing. 
• Assist with year-end payroll processes, including W-2 and 1099 preparation and distribution. 
• Stay updated on changes in payroll laws and regulations, and implement necessary updates to payroll processes and procedures. 
• Support special projects and initiatives as assigned by the Payroll Manager. 

What You Have

At Synapse Health we’ve intentionally built a culture of kindness, collaboration and creativity, and we consider those qualities to be table stakes for any new team member. Additional requirements include: 

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. 
• Minimum of 5-7 years of experience in payroll administration, with a focus on multi-state payroll processing. 
• Proficiency in payroll software and systems, with experience using Paylocity. 
• Strong understanding of federal, state, and local payroll regulations and compliance requirements. 
• Excellent attention to detail and accuracy, with the ability to manage complex payroll processes efficiently. 
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. 
• Excellent communication and interpersonal skills, with a customer service-oriented approach. 
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Live within a commutable distance to Skokie, IL (60076).

What Sets You Apart

• Demonstrate organizational skills. 
• Demonstrate effective verbal and written communication skills. 
• Demonstrate analytical skills when problem-solving. 
• Demonstrate high attention to detail and a high degree of accuracy. 

What Sets Us Apart

It’s no secret that most of us work to provide for ourselves and those we love, but just because we have to work, doesn’t mean we can’t enjoy it. In fact, at Synapse Health, we insist on it! We want our team members to thrive personally and professionally, which is why our benefits include: 

• Professional growth opportunities with compelling career paths
• Healthy work-life balance culture with paid time off (PTO)
• Medical, dental and vision insurance for full-time team members
• 401K savings plan with employer contribution match

Synapse Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.