Facilities Coordinator (freelance/contract)

Who We Are: Hi! We’re Thinkingbox, a brand experience agency shaping the future through craft and curiosity. Our team brings together unique perspectives in design, technology, and strategy that push the boundaries for our clients to create work that is innovative. We are a curious bunch that loves to think big, continuously learn, and create. We love our culture and the natural collaboration that happens in and around our five offices, from hanging with our office dogs to happy hour Thursdays, we maintain a vibrant work environment. However, for one month a year we encourage our people to explore the world. Try working from another office or even the beaches of Bali and expand your worldview, then bring that experience back to the team.

The Opportunity: As our Facilities Coordinator, you’ll be responsible for maintaining and organizing our office and studio spaces. This includes assisting with moves, installations, and setups, as well as buying and selling items for our workspaces. You’ll have the ability to lift and move heavy items, and you’re handy when it comes to putting together furniture and managing other physical tasks around the studio.

What You'll Be Doing

• Support daily facility needs, including the setup, rearrangement, and organization of workspaces.
• Assist with office moves and setup, handling the safe movement and arrangement of furniture and equipment.
• Source, purchase, and sell items for the agency, from furniture to studio equipment, ensuring the space remains organized and efficient.
• Assemble, install, and repair furniture and equipment as needed, maintaining a high standard of safety and functionality.
• Work with our team to ensure all spaces meet operational requirements and align with our creative and collaborative atmosphere.
• Conduct regular checks of the studio to ensure everything is in working order, addressing any issues proactively.

What You’ll Bring

• Previous experience in facilities coordination, maintenance, or a similar role.
• Physical ability to lift, carry, and move heavy items as needed.
• Handy with basic tools and equipment, with a proven ability to assemble and install furniture.
• Self-motivated, reliable, and organized, with a strong attention to detail.
• Good communication skills to coordinate with team members and suppliers.
• Flexibility to work on a freelance/contract basis as needed, with availability to respond to ad hoc requests.