Business Support Assistant , Iraq / Baghdad

Acino is a Swiss pharmaceutical company, leader in advanced drug delivery technologies. We have a clear focus on selected emerging markets in the Middle East, Africa, the CIS Region and Latin America, and operate in some of the most dynamic countries of the world.  We value courage, commitment, trust and empathy and provide an environment that supports initiative and effort. We are proud to be action-oriented and open-minded, with a strong focus on quality and product availability, even in remote and hard to reach areas of the world.

The positions are based in Iraq /Baghdad city and will report directly to General Manager. The roles will be responsible to provide essential day-to-day support services to ensure the smooth and effective operation of the office and to provide comprehensive administrative support to the country head.

This role encompasses a range of responsibilities, as below:

• Calendar Management: Effectively manage the GM's schedule, including scheduling appointments, meetings, and conference calls. Ensure the GM is aware of upcoming commitments and potential scheduling conflicts.

• Document Preparation: Create, edit, and format various documents, reports, and presentations. This includes proofreading and maintaining consistent formatting.

• Communication Handling: Serve as the primary point of contact between the GM and internal/external stakeholders. Handle incoming calls, emails, and correspondence, and respond or redirect as necessary.

• Meeting Coordination: Coordinate and schedule meetings, prepare agendas, distribute materials, and take meeting minutes when required. Ensure that meeting logistics.

• Research and Data Compilation: Conduct research on various topics and compile data to support decision-making processes. Provide summaries and recommendations based on research findings.

• Financial Support: Assist in budget preparation and tracking of expenses. Help generate financial reports and reconcile expense reports as needed.

• Internal Communications: Assist in the preparation and distribution of internal communications, announcements, and memos to ensure timely and effective dissemination of information.

• Confidentiality Management: Maintain strict confidentiality of sensitive information and handle it with discretion, particularly regarding executive-level matters.

• Event and Travel Arrangements: Arrange logistics for company events, conferences, and business travel for the GM, including booking flights, accommodations, and ground transportation.

• These responsibilities and duties encompass a wide range of tasks essential for supporting the General Manager and ensuring the efficient functioning of their office. Be sure to adapt these duties to your specific organization's needs and expectations for the role.