Retail Coordinator

Job Summary: Join the Aroma360 retail team at our corporate office in Wynwood FL! As a Retail Coordinator, you will play a crucial role in managing projects and data/metric management. This position involves coordinating with various departments and partners to ensure the successful execution of retail-related projects and providing essential support to the Retail COO.

Essential Duties:

• Serve as the liaison for all new, relocating, remodeling, expanding, and closing stores.

• Coordinate with corporate departments and partners, including Merchandising, Store Planning, IT Support, Accounting, Real Estate, Store Supplies, Facilities, and Field personnel.

• Work on future projects involving all aspects of retail.

• Visit stores to ensure quality construction, accurate scope of work, and provide direction and support to field personnel.

• Facilitate and document procedures to improve store project effectiveness.

• Lease and store rollout data management on retail assets across the country

• Administrative support, planning, follow up, and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

• Budget tracking : Track monthly construction and/or department budgets and compliance with annual budget plan.

• PO and Invoice management: To ensure the accurate completion of vendor payments by ensuring that timeline prioritization, follow-up and accuracy.

• Reviewing all hybrid employees’ expense reports and highlight any discrepancies.

• Salesforce reporting to find vital information such as sales figures, metrics, client information, etc.

• Actively maintain daily Director’s expenses and prepare and gather all receipts and/or documentation and submit by 1st of the month.

Store Data/Metric Management

• Respond to field inquiries about Work Force Management, Payroll, traffic, and sales metrics.

• Monitor and update daily reports.

• Monitor and update vendor invoices, contracts, leases, etc.

• Communicate field sales reporting to leadership regularly.

• Manage data analytics portals and dashboards for corporate and field use.

• Report monthly store sales to property management.

• Apply for business tax license for new store openings.

Education/Experience

• Retail store experience preferred.

• MUST be proficient in Microsoft Excel.

• Salesforce proficient preferred.

• Accounting background a plus.

• Associate’s degree or relevant work experience preferred.

Requirements

• Strong analytical and organizational skills.

• Strong mathematical and critical thinking skills.

• Proficiency in MS Office (Word, Excel, PowerPoint).

• Ability to prioritize multiple tasks in a fast-paced environment.

• Ability to balance multiple priorities and projects.

• Creativity and resourcefulness.

• Detail-oriented with strong communication skills.

• Based in Wynwood, FL.

Work Schedule

• Varies

• Weekdays/Weekends