Sale Coordinator, House Sales, Private & Iconic Collections

About Bonhams

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

About the Role

The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

About the Department

Bonhams House sales, Private & Iconic Collections department typically holds around six sales a year, both live and online in our London and Edinburgh salerooms. The department has an excellent proven track record in presenting and successfully selling a wide spectrum of collections from Scottish castles and English stately homes to collections belonging to Iconic collectors such as Sir Michael Caine, Sir Roger Moore and Sir Terence Conran as well as most recently selling the set decorations and costumes from the multi-award-winning show The Crown.

The department is based in our New Bond Street Saleroom, but the role would also involve working in our Montpelier Saleroom and our Oxfordshire warehouse.

Key Tasks and Responsibilities

• You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.

• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.

• You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.

• You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.

• You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.

• You will support your Department with preparing valuations, condition reports and condition photography as required. You will lot up the sales.

• As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.

• You will work with the marketing department in managing and growing the departments social media platforms.

Key Skills & Attributes

• Strong time management and organisational ability

• Excellent communication in all modes with both internal and external stakeholders

• Ability to manage workflow and priorities in a fast-moving environment

• A flexible approach and a willingness to support Departments and teams outside of your core responsibilities

• Previous experience in an administrative position (not necessarily from an auction background)

Bonhams Benefits

• 28 days annual leave (including bank holidays) increasing to 33 with service.
• Private Health Care
• Health & Wellbeing Assistance Program

If you wish to apply, please send your CV and cover letter by the 3rd June 2024 at midnight.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.