Property Operations Coordinator (ch05142024)

About Us 

Buddle was founded to address the growing demand for reliable and efficient staffing solutions across diverse industries globally. Our mission is to seamlessly connect businesses with skilled professionals, fostering long-term partnerships that benefit both parties. At Buddle, we prioritise trust, value, and sustainability in every staffing solution we provide.

About the Role

As a Property Operations Coordinator, your main tasks include managing owner relations, organizing maintenance schedules, and ensuring our properties run smoothly. You'll need a good understanding of repair processes and costs, as well as the ability to communicate effectively with different people involved in property maintenance. You'll also help the Accounts team with property-related invoices. We're looking for someone adaptable who's willing to take on new tasks as needed.

Key Responsibilities

• Coordinate maintenance for our properties, including scheduling repairs and regular checks for things like heating, plumbing, and landscaping

• Work with contractors to book services and make sure work is done on time and up to standard

• Coordinate maintenance activities with other teams like housekeeping to minimize disruption to guests.

• Utilise Asana to meticulously maintain and streamline operational tasks, enhancing productivity and collaboration within the team

• Manage the logistics of maintenance tasks, including access permissions, key management, and coordination with on-site staff or property managers.

• Ensure compliance with safety regulations and company policies during all maintenance activities.

• Maintain accurate records of maintenance schedules, service history, and associated costs for each property.

• Help improve our operational processes.

• Screen and verify property related invoices when they are received.

• Upload invoices into various software programs.

• Report on invoices or charges when requested.

Other Responsibilities

• You will coordinate with the Property Management Team to ensure that requests and concerns are properly addressed.
• Perform other related tasks and duties that may be assigned by the client later on.

About You

• At least 3 years of experience in property or facilities management.

• Strong communication and interpersonal skills, with the ability to interact effectively with property owners, contractors, and internal teams.

• Proficiency in Asana is preferred, as well as strong organizational skills.

• Knowledge of repair processes and costs is important, along with the ability to estimate and break down costs accurately.

• Excellent organisational and time management abilities, with a keen attention to detail

• Proficiency in using scheduling software and other relevant tools to coordinate maintenance activities.

• Ability to prioritise tasks and work effectively in a fast-paced environment.

• Familiarity with safety regulations and best practices in property maintenance.

• A proactive mindset and the ability to identify and address potential issues before they escalate.

• Possess a logical mindset that is pre-positioned to work through tasks without error.

• Good mathematical and problem solving skills.

Buddle Benefits Included

Health insurance

Internet allowance

KPI incentive program

Fortnightly virtual happy hour 

Annual group offsites

Finer Details

Schedule: TBD

Start Date: TBD