Purchase Ledger Assistant

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Purchase Ledger Assistant

Vacancy Reference: CLA-308

Position: Full-time

Location: Fonthill, Salisbury, Wiltshire, UK

Salary Range: £27,000 - £30,000 per annum

At Callen-Lenz, we are expanding the limits of what is possible. We specialise in crewed and uncrewed aircraft operations and technology, and having recently received investment into the business we are going through a period of rapid growth and development and are looking for key roles to assist with these changes. Callen-Lenz offers innovative and customer focused UAS solutions through our 4 key business strands; technical services, products, platforms and operational services.  We are looking for individuals to help drive forward our expansion.

Our Values

• Teamwork

• Commitment

• Initiative

• Creativity

• Agility

• Integrity

• Enjoyment

Why Work for Us 

Based in the heart of rural Wiltshire, close to the Historic city of Salisbury you will join our rapidly growing, friendly and multi-disciplined team, working on a range of diverse and interesting projects, leading the way in this exciting field. The Callen-Lenz team are passionate about what we do, and we are searching for individuals to grow with us as we expand into the aerospace industry.

Our benefits include:

• 25 days annual leave per year (plus bank holidays)

• Buy/Sell holiday policy up to 5 days either way

• Pension Scheme via Royal London

• Company contributed Share Incentive Plan.

• Green Car Scheme

• Life assurance scheme (6x basic salary)

• Income protection policy (75% of basic salary)

• Private Health Insurance via Vitality

• Private Dental insurance via Bupa

• Enhanced Maternity and paternity

• 1 Professional membership reimbursed per year

• 1 paid volunteering day per year

• Access to an independent financial advisor year round

• Training & development opportunities

About the Role

We are seeking a meticulous and dedicated Purchase Ledger Assistant to join our finance team. The successful candidate will work alongside another PLA, sharing responsibility for maintaining accurate records of purchases and ensuring supplier invoices are processed and paid in a timely manner. This role is critical in supporting the financial health and operations of the company.

Responsibilities

• Process high volumes of purchase invoices against purchase orders

• Post and reconcile company credit and fuel cards

• Regularly conducting supplier statement reconciliations

• Monitor Finance inbox to ensure prompt responses and timely query resolution

• Support with bank reconciliations

• Support preparation of payment runs

• Help oversee & manage supplier records

• Handle queries from suppliers and internal stakeholders regarding invoice and payment issues

• Ensure all financial transactions are compliant with internal policies, company purchase orders and authorisation procedures

• Complete month end tasks in a timely manner to enable the Management Accountant to extract monthly reports

• Recording direct debits

• Timely processing of employee expenses

• Provide cover for other members of the Finance team as necessary

• Ad Hoc Duties: Perform other finance-related tasks and support the finance team as required

About You

Qualifications

A-levels or equivalent

Skills and competencies

Essential

• Previous experience in a purchase ledger or accounts payable role

• Understanding of accounting principles

• Proficiency in Microsoft Office, particularly Excel; experience with accounting software (e.g. Xero).

• High level of accuracy and attention to detail in data entry and financial record-keeping

• Strong organizational skills with the ability to manage multiple tasks and deadlines

• Excellent verbal and written communication skills for effective interaction with suppliers and internal teams.

• Ability to identify and resolve invoice and payment discrepancies efficiently.

• Collaborative attitude with the ability to work effectively within a team environment.

Desirable

• Experience working in a fast-growing SME

• Professional accounting qualifications (e.g., AAT) preferred

Personal Attributes

• Must be a British Citizen or have an existing right to work in the UK

• Ability to hold Security Clearance – 5/10 years residence in the UK

• Professional and pro-active team member

• Strong interpersonal skills, particularly in developing relationships with internal teams

• Prepared to take ownership of tasks and outputs

Callen-Lenz is an equal opportunities employer, committed to building an inclusive working environment. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. It is essential that the successful candidate must, by the start of their employment have permission to work in the UK. Proof of identity and eligibility to work in the UK will be required prior to commencement of employment.