Executive Assistant

Canary Technologies is a fast-growing enterprise hospitality technology company that provides hotels with innovative solutions to drive efficiency and enhance the guest experience. Our core solutions get rid of antiquated technology in hotels. With backing from some of the top investors in Silicon Valley, including Y Combinator, Canary Technologies is trusted by thousands worldwide and serves some of the world’s largest and most iconic hotel brands.

We are seeking a dedicated, organized, and efficient Executive Assistant to support a few members of our leadership team. The ideal candidate will possess a keen eye for detail and a passion for optimizing productivity and efficiency. In this role, you'll play an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks. 

Responsibilities

• Scheduling Assistance:
• Efficiently manage and coordinate calendars, including setting up, confirming, or rearranging appointments as necessary.
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion.
• Liaise with other executives, internal teams, and external contacts to streamline scheduling.
• Travel Booking & Arrangements:
• Plan and coordinate travel arrangements.
• Manage and process expense reports related to travels.
• Team Scheduling & Event Planning:
• Coordinate team meetings, offsites, and events, ensuring all logistics are handled and team members are informed.
• Assist in the preparation and organization of team-building events or departmental functions.
• Collaborate with other departments or teams as necessary to ensure seamless event planning.

Qualifications

• Proven experience as an executive assistant or other relevant administrative support role.
• In-depth understanding of office management and the intricacies of scheduling.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Proficient with office software, scheduling tools, and communication platforms.
• Excellent verbal and written communication skills.
• Ability to maintain discretion and confidentiality in all matters.
• High attention to detail and problem-solving skills.
• Bachelor's degree or equivalent experience preferred.