Purchasing Manager

Deerfield Episcopal Retirement Community – a beautiful campus of artists and thinkers nestled in the Blue Ridge Mountains - is seeking a quality-focused Purchasing Manager to manage the full lifecycle of the purchasing process.  In this newly created role, the Purchasing Manager will play an instrumental part in creating Deerfield’s long-term procurement strategies, and will be responsible for overseeing the procurement process, negotiating with suppliers, managing contracts, and ensuring efficient inventory control for all aspects of community life.   

Purchasing Manager Job Overview: 

We are seeking a detail-oriented and experienced Purchasing Manager to join our team. Responsibilities include:  

• Inventory current supplier chains and processes across campus and provide recommendations on ways to streamline for time and budget efficiency.

• Collaborate with departments including dining, healthcare, facilities and administration to understand current purchasing methods and effectively partner towards consolidating the procurement process.

• Evaluate suppliers on the basis of speed, price and quality.

• Interview vendors (including visiting on-site where indicated) to examine and learn about prices, products and services.

• Identify and purchase through a GPO if available.

• Analyze financial reports, price proposals and other information used to determine reasonable pricing.

• Track spend per department and by accounting code, providing periodic reports.

• Make recommendations for opportunity for cost savings and/or quality improvement.

• Negotiate contracts, as appropriate, for the organization and work with suppliers to ensure smooth delivery.

• Meet with vendors and staff to identify any sub-par goods or services and establish corrective action.

• Evaluate and monitor contracts to ensure all parties are complying with terms and conditions.

• Maintain and review records of inventories, product performance, deliveries, costs and items purchased.

• Implement inventory control measures to minimize stockouts, overstock situations, and product obsolescence.

• Utilize systems to ensure proper tracking and communication; evaluate and recommend systems for longer-term purchasing management.

• Performs other duties as assigned.

Qualifications: 

• Minimum of a two-year associate's degree required; bachelor's degree in business administration, Supply Chain Management, or related field preferred.  Equivalent experience may substitute for the degree requirement.

• Proven experience in procurement, contract negotiation, and vendor management

• Strong understanding of Inventory control principles

• Strong analytical skills and the ability to interpret data to make informed purchasing decisions.

• Excellent communication and negotiation skills with the ability to build and maintain relationships with vendors and internal stakeholders.

• Detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.

• Proficiency in Microsoft Office Suite and experience with inventory management software systems.

• Prior experience in organizations with a healthcare of hospitality focus preferred.

• Ability to work effectively in a fast-paced environment

Work Environment and Hours: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, either with or without accommodation.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to keyboard, handle, feel; and reach with hands and arms.  Ability to lift up to 30 pounds.

• Workdays are typically Monday through Friday and typical work hours are 8:00 to 5:00pm onsite.  Periodic weekend and/or modified hours may occur based on the nature of project work.

If you are a skilled Purchasing Manager with expertise in procurement processes, contract negotiation, and vendor management, we invite you to apply for this exciting opportunity. Join us in optimizing our purchasing operations and contributing to our company's success. 

Full-time employees enjoy a full suite of benefits including PPO health insurance (no high deductible plans), dental, vision, 403(b) with employer match, adoption assistance, paid parental leave, generous time away, professional development, and scholarship opportunities. In addition, our employees enjoy access to many community amenities and a workplace culture that seamlessly blends heart and mind. 

  

Deerfield is faith-based, nonprofit, open to all, and provides a continuum of services to empower residents to live life to the fullest. We enrich the lives of those who live and work at Deerfield and commit to be a leader in the field of aging services.  We provide a non-smoking campus, and our employees provide either proof of COVID vaccine or provide a validated religious or medical exemption form.  All new employees must successfully complete a background check and drug screen as part of our onboarding process.   

  

Deerfield is committed to providing access, equal employment opportunity and reasonable accommodation for individual with disabilities in all aspects of our employment, our services, programs and activities.  To request reasonable accommodation or for additional information, contact us at askhr@deerfieldwnc.org.