Personal Assistant

The role

The role of top personal assistant to enviolo’s CEO involves providing proactive assistance, maintaining a keen attention to detail, and efficiently coordinating tasks from start to finish. This includes anticipating needs, overseeing progress and initiating actions accordingly.

As to this role’s main responsibilities, you can expect:

• Role of strategic business partner;

• Complex calendar and time management;

• Organizing and coordinating travel arrangements, visa, and itineraries;

• Screening and organizing information, calls and e-mails;

• Resolving most questions and challenges independently, taking or coordinating the most appropriate action, referring only the most complex issues to higher levels;

• Streamlining, structuring and ensuring a smooth daily work flow;

• Preparing, planning and organizing various meetings and calls;

• Taking minutes, recording action items and decisions, including follow-up control;

• Delving into processes and procedures;

• Preparing presentations, e-mails and documents;

• Further professionalizing the office organization;

• E-archiving;

• Performing all other miscellaneous, broad assisting and supporting tasks, as needed.

The ideal candidate

As an energetic professional with an international mindset and high values and standards, you prefer functioning in ‘the eye of the storm’. Passionate about working alongside fast-paced professionals in a dynamic environment, and nimble. You are highly accurate and an expert in the field of connecting people, both within and outside your team and organization. You make sure ‘your’ busy CEOs business life runs as smoothly as possible. You have excellent interpersonal skills and proceed in a structured and well-organized manner. It goes without saying that you are proactive, immune to stress, and a true team player. Half a word is sufficient for you, and you easily place matters into perspective, even during peak load. You have previously demonstrated your ability to handle confidential information, have a great eye for detail, and a well-developed sense of business politics and diplomacy. You have a positive mindset, and show a natural interest in ‘how organizations are designed’. You welcome the opportunity of thinking along with and ahead of your CEO and team, committing yourself to achieving their organizational goals and objectives as efficiently and effectively as possible. Your heart is in business support, and you enjoy giving it your utmost.

The ideal candidate identifies well with the following criteria and competencies:

Criteria

• Interest in and affinity with Enviolo’s international bicycle-quality world;
• Education: Preferably pre-university education (VWO), followed by a completed Bachelor’s and/or Master’s degree in Executive Support, Hotel Management or Business Administration;
• Minimum of five years of relevant work experience in a professional environment;
• Excellent command of the Dutch and English language, both written and verbal;
• Excellent proficiency in Google Workspace; tech-savvy;
• Especially after seeing the video below, you can hardly wait to optimally start contributing to ‘Move People Better’!

• Familiar with innovative trends and pioneering;

• Familiar with sustainable development (SDGs);

• Flexible, proactive, and decisive (taking initiative);

• Pleasantly assertive with great attention to detail;

• Entrepreneurial and accessible;

• Integral, organizationally sensitive, and involved;

• Quality and service-oriented, even under pressure;

• Result-oriented, both independently and with a team;

• Representative and good work ethic.

Application information 

In summary, are you eager to join forces with this inspiring and passionate new CEO to further propel the organization towards its future-proof growth ambitions? To start promoting healthy lifestyles, through a more enjoyable biking experience, in every city, every day? In a passionate, loyal, authentic, entrepreneurial and joyful manner? And do you recognize yourself seamlessly in the profile outlined above? Then we eagerly await your application. Please include your resume, motivation letter, and remuneration expectations by April 22nd, 2024 Noon, via maartje.smeenk@smeenks.com.

Application process

• Deadline applications: April 22nd, 2024 at 12:00 Noon;

• Initial meetings with SMEENK’S Top Personal Assistants, NL-Amsterdam/online: ideally w/c April 22nd, 2024; TBD;

• Interviews with Enviolo’s CEO, NL-Amsterdam: ideally w/c April 22nd, 2024; TBD;

• Start date: ideally June 1st, 2024; TBD;

• Type of employment contract: Permanent (36-40 hrs/wk).

Our Commitment to Diversity, Equity and Inclusion 

Mobility affects most humans around the globe, regardless of how they look, who they love, how they personally identify, or their beliefs. We're looking for a diverse group of people to join our team, and our enviolo journey, because a diverse team will better enable us to understand and change the way people move, thereby enhancing and accelerating our success. At enviolo we value creating an environment where our work community members build careers with equal access to opportunities, are treated with dignity and respect, and feel a sense of belonging and worth.  We encourage applications from humans from all walks of life, and this specifically includes members of underrepresented communities. We aim to create a recruiting environment where diverse people apply for open positions at enviolo without hesitation, even if they don’t completely fit all of our job posting qualifications or requirements.