Benefits Coordinator

Freedom Solar Power is one of the largest and fastest-growing solar installation companies in the United States. Founded in Austin in 2007, our residential business serves Texas and Florida. Our commercial business has a nationwide reach. At Freedom Solar Power, our strong reputation in the industry is based on our dedication to quality workmanship and outstanding customer service. The mission is to enable our customers to live more powerfully by harnessing clean, affordable, and reliable energy from the sun. We take great pride in living by these 6 core values:

Pride in Quality Craftsmanship Go Above and Beyond Put People First  Have a Humble Heart Give a Damn Shoot Straight

Freedom Solar Power is looking for a Benefits and Payroll Coordinator. The ideal candidate will have experience managing various benefits and retirement programs, including medical, dental, vision, life insurance, short-term disability, and 401(k) plan. This position will oversee the entire open enrollment process while also organizing wellness program initiatives designed to enhance the overall health of the workforce. In addition to benefits, this position will be responsible for weekly payroll processing. Working alongside the Total Rewards Director, you must have strong communication skills, attention to detail, and be able to work in a fast-paced work environment. This position will work on-site.

Essential Functions and Duties:

• Work directly with employees to answer questions regarding their benefits and total rewards
• Support the team with the administration of open enrollment (annually in January), wellness fairs, and other benefit-related events
• Open enrollment meeting, termination, and changes in benefits portal for participants in all benefit plans
• Monitor staff members' eligibility for benefits programs, particularly as employment status changes
• Process, document, review, and qualify leaves of absence requests company-wide (medical, work-related, personal)
• Serve as liaison between HR/payroll and third-party administrators for processing of disability requests
• Function as liaison with a third-party vendor for COBRA and mandatory notifications
• Stays abreast of changes in existing laws, rules, regulations, and best practices applicable to employee benefits and leave
• Manage and facilitate FMLA & NON-FMLA, as well as other leaves as applicable to the company policy and relevant laws
• Review, edit, and approve employees’ timekeeping through ADP before processing payroll
• Follow up with employees/managers for missed punches to ensure appropriate allocation of labor
• Gather and enter payroll data and timesheets promptly which will be reported to the Payroll Team
• Work with company database systems to prepare and submit weekly payroll using ADP Workforce Now
• Research discrepancies, audit, and work with project teams to resolve issues before payroll
• Receive, enter, answer, and maintain garnishments by federal and state requirements

Qualifications:

• 1-2 years of related benefits experience
• Proven experience in a payroll position in a fast-paced environment
• Knowledge of employee benefits and laws
• Outstanding knowledge of MS Office and Google Workspace
• Prior administrative experience is strongly preferred
• High School Diploma or Equivalent, 3+ years experience in an office environment, HR and/or benefits administration

Knowledge, Skills, and Abilities:

• Ability to work independently under general direction.
• Proficient knowledge of Excel.
• Excellent verbal and written communication and people skills.
• Ability to maintain confidential information.
• Process and detail-oriented; great team player.
• Great Multi-tasking abilities.
• Ability to work with diverse and strong personalities to drive results in a fast-paced environment.