Staff Accountant

Position: Staff Accountant

Status: Exempt, Full-Time

Location: San Francisco

Futures Without Violence (FUTURES) is a national non-profit and social change organization that works to end violence against women and children in US and around the world.  We’re a team of educators, strategists, trainers and grassroots organizers who advocate for policies and develop programs that can change social norms, prevent domestic violence and create the conditions and experiences that children and adults need to heal and thrive. 

** Due to COVID-19, FUTURES is requiring employees to provide proof of full vaccination.  This position will be onsite at least 2 days per week based on FUTURES’ current hybrid work policy.**

DEPARTMENT & POSITION:

Working within the Operations Department, the Finance team is a team of 7 and is responsible for recording and maintaining documentation to support the organization’s financial transactions as well as the implementation and maintenance of an effective control environment to safeguard the organization’s assets. 

The Staff Accountant operates under the direct supervision of the Controller and in close collaboration with finance and program staff.  The primary role of the Accountant is the processing of accounts payable in compliance with agency policies and procedures and various accounting-related duties including account reconciliations and analyses as prescribed by the Controller.  With automation systems implementation, specific duties may evolve over time. Therefore, the successful candidate will have the background and ability to take on any aspect of accounting functions.

JOB RESPONSIBILITIES:

Weekly functions:

• Full cycle accounts payable processing. Review and process complex vendor invoices and employee expense reports with proper payment authorization and supporting documentation.

• Prepare ACH and check payments to provide timely payment to vendors and employees

• Code and enter cash receipts (checks and electronic) into the general ledger

• Create and maintain vendor master data in accounting system

• Set up, maintain, and reconcile Purchase Orders, including listing and communication of contract status and outstanding balances to Budget Managers

• Review and process credit card, travel, and/or invoice reports in Concur and reconcile data into the general ledger.  Track outstanding credit card charges, invoices, and expense reports and follow-up with staff

Monthly functions:

• Process allocations for postage, telecommunications, prepaids, printing, and other expenses as prescribed by the Accounting Manager and the Controller

• Reconcile employee receivables and send requests to approve payment via payroll deduction

• Run grant financial statements and open Purchase Order reports

• Record Accounts Receivables in the general ledger

• Prepare semi-monthly payroll for submission to ADP

• Submit semi-monthly report to California EDD of contracts and/or payments of $600 or more to independent contractors

• Reconcile AP with vendor statements to ensure AP records are correct

Annual functions:

• Prepare 1096 and 1099’s and distribute to vendors

• Assist with the year-end close and provide supporting documents and schedules for annual audit and tax return

Additional duties:

• Work collaboratively with finance and program staff to ensure accurate GL coding and proper proof of receipts

• Communicate in a professional manner with vendors and program staff regarding invoice status and payment matters; perform necessary research to resolve disputed items

• Administration of the online expense management system (Concur), including user accounts, approval routing, and staff training

• Other duties as assigned

EDUCATION, EXPERIENCE & SKILLS:

• Bachelor’s degree + a minimum of 3 years related work experience or equivalent combination of education/training and work experience (7 years combined)

• Attention to detail and high level of accuracy is required

• Excellent communication skills are required along with the ability to analyze data and problem-solve

• Must have strong organizational skills, be able to manage multiple tasks, and meet deadlines efficiently

• Must demonstrate personal initiative, be adaptable, and work well in a team

• Excellent command of office applications including databases, and Microsoft Office Suite (specifically Outlook, Excel, Word, and SharePoint)

• Demonstrated proficiency using accounting software required, knowledge of Financial Edge NXT, Concur, or other AP automation software preferred

• Payroll and nonprofit experience preferred

SALARY/BENEFITS:

This is a full-time exempt position. The pay rate is $75,000/annually. This salary is based on a standardized compensation structure that is transparent across the organization. Please note that the salary is non-negotiable and like all positions at FUTURES, eligible for step increases as part of our commitment to thriving wages for all staff. FUTURES offers excellent medical, dental, and vision coverage, plus tax-advantaged Flexible Spending Arrangements for Health Care and Dependent Care. FUTURES employees can take advantage of generous sick and vacation benefits including 13 paid holidays, 3 weeks of vacation to start, 12 days of sick and safe leave per year, and an employer-contributed 401k retirement plan. 

FUTURES values the expertise of survivors and those with lived experiences with violence and abuse. FUTURES welcomes applications from people from Black and Brown communities, indigenous people, LGBTQ individuals, and other communities that have been marginalized and disproportionately impacted by violence and abuse. FUTURES maintains a diverse and dynamic workforce and is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment and promotions without regard to race, color, religion, gender, sexual orientation, gender identity, marital status, veteran status, age, national origin, disability, or any other basis protected by federal, state or local law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.