Event Assistant -pt-flex

ISLANDWOOD - JOB OPPORTUNITY

*** NOW HIRING ****

IslandWood Overview:
IslandWood’s mission is to provide exceptional learning experiences to inspire lifelong environmental and community stewardship; our 250-acre campus is located on Bainbridge Island. The Event Assistant is responsible for onsite management of event details required for smooth operations of conferences, retreats, weddings, auctions, special events, and community programs at IslandWood to ensure an exceptional customer experience and demonstrate IslandWood's core values that enable teams and individuals to succeed with shared respect and purpose; be welcoming, engaged, curious, accountable, and adventurous.

We encourage diverse applicants because we believe having a staff that authentically reflects the community, we serve is critical to our ability to be culturally responsive.

Job Title: Event Assistant

Report to:  Event Lead 

Job Type: Part-Time Flex/Non-Exempt

Work Schedule: Varies; will include nights and weekends 

Work Hours: Flexible schedule under 20 hours per week

Pay Range: $19.23/Hour 

Benefit  Package:  This position is eligible to receive Sick & Safe  with a maximum annual accrual of 80 hours.

Location: On-site: Bainbridge Island Campus (Bainbridge Island, WA)

Responsibilities:
• Coordinates details and on-site changes with guests and internal teams to ensure a safe and exceptional experience within the capabilities and requirements of IslandWood.
• Ensures that meeting spaces and lodging are ready and available for guests as scheduled.
• Ensures that delivery tasks scheduled on Group’s Agenda are fulfilled per client and guest needs.
• Checks in with guests, hospitality services, and the kitchen to make sure operations are running as scheduled and communicates changes in a timely manner to uphold quality delivery.
• Ability to make initial assessment in an emergency or contact the appropriate party on the IslandWood emergency contact list or outside agency (911).
• Operational knowledge of key components required for programs when other staff are not available (gate codes, keys, security system, AV operations, phone needs, etc.)
• Assists with coordinating pre-event procedures; welcome notes, signs, keys, registration and marketing materials, rooming lists, etc., with necessary departments in a timely manner.
• Provides lead coverage when the Event Planner or Event Assistant Lead is not on site.
• Completes other tasks and special projects as assigned by the Event Assistant Lead or Event Planners.

Required Qualifications:
• Minimum one year of experience in the hospitality industry/customer service, coordinating events, or facility operations.
• Professional customer service and clear communication skills.
• Ability to take initiative and prioritize tasks; problem-prevention and problem-solving skills.
• Commitment to support IslandWood’s work towards social justice, equity, diversity, and inclusion in the workplace.
• Must be able to comply with and maintain a drug-free work environment.
• Must pass child safety screening procedure; post-offer.

IslandWood is an Equal Opportunity Employer and welcomes applications from qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.