Office Support Agent

Career opportunity at IT8 Software, your engineering partner.

IT8 is a global company that offers high quality services to bring engineering projects to life. Our more than 15 years of experience in the automotive and logistics sectors make us the ideal partner to develop and implement strategic technical projects around the world.

Our team of experts - based in the USA, Mexico, Spain, Germany and India - provides professional service and tailor-made solutions with high quality standards.

Vacancy: Operating Assistant

Location:  Austin, Texas 78737 (December only) – Pflugerville, Texas 78660 (January – Indefinitely) 

We are a leading engineering company looking for a professional to join our team as an Operating Assistant. In this position, you will contribute to the mission of our organization by carrying out the control of Robots for production lines.

This position will require remote afternoon shift support 20 days of the year, this will not affect the designated U.S. holidays on which we provide. During these days, your compensation will be adjusted to reflect an increased rate. 

Main responsibilities.

• Manage and ensure the accurate maintenance of office inventory

• Handle inbound calls in both English and Spanish, ensuring messages are accurately recorded and promptly delivered to the appropriate individual

• Manage and organize all incoming company mail, and coordinate the timely dispatch of outgoing packages as required by the company

• Oversee the coordination of cleaning schedules with the cleaning team and ensure any irregularities are promptly communicated to the appropriate team members

• Inventory management and coordination of all incoming and outgoing rented machinery

• Coordinate and document the movement of all vehicles and machinery to various work sites across the United States

• Oversee the scheduling of maintenance for company vehicles and ensure coordination with the relevant team members

• Document meeting notes related to employee movements and promptly distribute them to the team

• Coordinate the entry of technicians for repairs

• Review and complete sales quotes in accordance with the specific needs of the company

• Purchase materials, resources, and tools nationwide, based on the company's specific requirements.

• Remotely assist personnel with airport transfers and housing arrangements depending on company needs

• Prepare and accurately document your daily report to ensure alignment with the operations team

• Record all daily expenditures

• Perform other related tasks as assigned

What will you need to succeed as an Operating Assistant?

• High School Diploma/GED

• 1 year of experience in a similar position (Not essential, but preferred)

• Valid driver's license required (preferred)

• Valid passport and work visa

• Culturally sensitive and respectful of different perspectives

• English Level: Fluent (mandatory)

• Spanish Level: Fluent (mandatory)

• Microsoft Excel Experience: Intermediate

What do we offer?

• Great opportunity to be part of a highly qualified team and work on exciting projects.

• Professional development and growth opportunities within the company.

• Competitive compensation package (salary, benefits, per diem).

• Flexibility, teamwork and great working environment.

Does this sound like an interesting opportunity?

We are waiting for your application, you can apply through this ad.

IT8 is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment on the basis of race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy or any other characteristic protected by law. This policy applies to all employment practices within our organization.