Administrative Assistant

Administrative Assistant PDI – Player Design Inc Portland, ME   Player Design, Inc is seeking an Administrative Assistant, to be based in their Portland, Maine office.

Requirements of the Administrative Assistant:

• High school diploma
• 3 years working in an administrative assistant role
• Proficiency with MS Office Suite and standard office equipment
• Meticulous organizational skills with the ability to manage time efficiently
• Strong attention to detail
• Ability to maintain a high level of confidentiality and discretion regarding company information
• Ability to work onsite in Portland, ME Monday through Friday.
• Some travel may be required.

Benefits of the Job:

• Pay in the range of: $20-25 per hour
• Vacation and sick time
• SIMPLE IRA with 3% match
• Health insurance (3 options), dental insurance, vision insurance
• Convenient location

Responsibilities of the Administrative Assistant:

• Greet customer and vendors professionally with a focus on customer service, usually over the phone and in email.
• Process daily mail, including distribution to remote offices
• Maintain electronic and physical files in an organized manner.
• Coordinate building maintenance, including maintenance arrangements, cleaning contracts and lessee relationships
• Ensure timely vehicle registrations and coordinate vehicle insurance
• Book travel arrangements for management and engineers
• Attend meetings, take notes, distribute for review and confirmation, and maintain records
• Other duties as assigned.
• Foster positive and productive client relationships