Level 3 HR Support Apprenticeship

About the Role

This role represents a fantastic opportunity to work and learn from a professional and diverse People Team. The successful candidate will be required to provide general HR administrative assistance, primarily supporting the Senior HR Advisor for Hatcham College, but also providing additional capacity to the Central Trust Team and Trust-wide, as and when required. The successful candidate will be expected to undertake a variety of administrative duties both independently and under supervision, and will interact with staff, managers, senior leaders and external stakeholders.

Vacancy Requirements

• To assist in creation of onboarding documents including offer letters and contracts of employment and to issue all new starter paperwork (including managing pre-employment checks and applying for references)

• To assist in the maintenance of the HatchamHR inbox, answering general queries and escalating as appropriate

• To correctly maintain up to date employee records, ensuring complete accuracy and confidentiality

• Data inputting of new starters employment details onto ARBOR and ACCESS MIS systems

• Assist with general admin duties such as photocopying, filing and archiving of documents, as require

• Drafting and issuing letters to employees; resignation acknowledgement, contract extensions, notifications of end of contracts, variation terms etc

• Assist in ensuring all staff have completed mandatory safeguarding training

• To assist the Senior HR Advisor in updating and maintaining employee absence records; sickness absence, annual leave, maternity leave

• Creating and maintaining standard letters, reporting templates and guidance documentation

• Working alongside the Director of People, HR Business Partners, HR Project Manager and Trust Recruitment Lead on allocated projects, as required

• Assisting the Trust Recruitment Lead with the coordination of Safer Recruitment Training, including refresher sessions

• Assisting with the administration of the Habs Admin Sharepoint site, and maintaining documents, templates and resources appropriately

• To attend the monthly Haberdashers’ HR Taskforce meetings and note any key actions, assisting the Trust Recruitment Lead in following up on actions completed

• To support the correct implementation of the Trust Appraisal cycle, ensuring documentation is
  completed within the correct cycle timescales

• To liaise with line managers and HR BPs with regards to interim and final probation reviews

• To assist the Trust Recruitment Lead with preparation for Recruitment events, such as Graduate Fair

The above list is not exhaustive – you may be required from time to time, to work outside of normal working hours, to cover events such as Recruitment Fairs, Leadership conferences and other Trust events.

Person Specification

• Excellent written and verbal communication skills

• Strong attention to detail and ability to work accurately and independently

• Confidence and ability to develop and maintain professional relationships at all levels within the Trust

• Highly numerate – able to work confidently with figures and raw data

• Ability to work effectively to timescales and deadlines

• A keen interest in HR

• Clear commitment and understanding of the Trust ethos, vision and values and an ability to uphold them

• Belief in equality and opportunity for all, ensuring that all staff feel included and listened to

• Commitment to collaborative working and driven to achieve team goals

• Confidence and ability to develop and maintain professional relationships at all levels within the Trust

• High expectations of achievement, conduct and behaviour and a willingness to address situations where these fall short

• Commitment to safeguarding and promoting the welfare of children and young people

Hours

Monday to Friday 9am - 5pm (30 minutes break)

Total Hours: 37.5

Address

7-9 Hatcham College,

London,

Greater London,

SE14 5NY

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