Payroll & Billing Specialist

Bring your personality to the Malone team! Go-getter. Straight-talker. People person. If that sounds like you, consider joining us for our mission.  At Malone, there is nothing we love more than helping people and companies connect to accomplish amazing things! Malone is a private, award-winning company that provides employees to clients spanning across the country. Malone is ranked on the SIA 2023 Top 100 List as one of the Largest Staffing Companies in the US. In addition, Malone was recognized as one of the Best Staffing Firms for Women to Work 2023.

Malone is actively recruiting the best and brightest in the industry. The Payroll & Billing Specialist is primarily responsible for processing payroll and billing for their assigned branches and clients by importing and exporting information in multiple systems, verifying data, and balancing report totals.  The ideal candidate will have a basic understanding of payroll terms and processes.  They will be detail oriented and strong analytical and problem-solving skills.  Strong organization and excellent written and verbal communication skills are imperative, as well as the ability to multi-task and prioritize duties in a fast-paced environment. If you are looking to join a family-owned and operated company, we are looking for a Payroll & Billing Specialist to join our corporate team in Louisville, KY!

The Perks:

• Full Benefits Package including health, dental, vision, and life insurance

• Opportunities for internal advancement

• Relaxed office environment with casual dress code

• Fun, results-driven culture- we reward hard work and celebrate success as a team through company-sponsored activities and team-building events

• Career Development Opportunities

• Opportunity to work with a talented and driven team to support you

• Paid Time Off and 11 paid company holidays

• Partnership with Point University, an accredited institution, to provide tuition discounts

• 2 Days of Giving- Employees get two days of paid time off each year to volunteer their time at an organization of their choice

• Health and Dependent Care FSA options

• 401K with Company Match

The Primary Responsibilities:

• Process payroll hours received in various forms (timesheets/web time, Excel spreadsheets, etc) from branches
• Guide workflow to ensure all payroll transactions are processed accurately and timely
• Utilize our account and payroll software
• Act as the point of contact for the branch with payroll related concerns and adjustments
• Troubleshoot errors and process corrections
• Use the system tools and resources to identify potential issues and take a proactive approach to resolve them

The Qualifications:

• Must have at least 1 year of payroll experience

• Knowledge of Microsoft Excel

• Ability to maintain accuracy and thoroughness in financial transactions and records.

• Comfortable with technology and learning new systems

• Strong time management skills to handle multiple tasks and meet deadlines.

• Commitment to maintaining the confidentiality of sensitive financial information.

• Ability to work collaboratively with finance and HR teams.

• Available to work in office Monday - Friday 8am - 5pm

Management Registry, Inc. hiring decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

For more information, please contact our corporate office at 1-866-805-8600.