Senior Payroll Specialist

Senior Payroll Specialist

About the Role: 

We are looking for an experienced Senior Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll processing and will be a self-starter who enjoys working in a rapidly growing environment where she/he can make a significant impact.  This position requires strong communication skills and the ability to interact with external parties and with internal employees.   

**This is a hybrid role and required to come into our office in Boca Raton weekly on Mondays and Tuesdays

What You’ll Do: 

• Prepare the U.S. semi-monthly payroll for both exempt and nonexempt employees.
• Prepare and process payroll to ensure accurate, timely processing of payroll in compliance with Company's policies and procedures and with federal, state, and local tax regulations.
• Prepare and process off cycle payroll as needed.  
• Perform audits prior to payroll transmission and resolve discrepancies found in reconciliations.
• Prepare payroll related journal entries and reconciliations. Document and update the payroll procedures.  
• Support external financial audit.
• Ad hoc requests related to payroll reporting from accounting, stock plan administration, HR, and other functional groups.
• Maintain awareness of changes in laws and regulations that impact payroll.
• Special project participation (i.e. Audits and Quarterly Government Reports). 

Experience We’re Looking For: 

• A minimum of 5+ years practical payroll work experience required. Must have recent public company experience with a similar size multi-state organization (500-1000 employees).
• Hands on experience with ADP Workforce Now and NetSuite required; experience with ADP Canada strongly preferred.  
• Solid understanding of all federal/state wage and hour laws related to payroll including garnishments, benefits, leave of absence, 401k, FSA and taxes. Working knowledge of payroll best practices.
• Experience with RSUs, Non-Qualified Stock Options and ISO’s.
• Strong people skills and the ability to discreetly handle confidential information.
• Ability to understand payroll issues, demonstrate resourcefulness and proactively resolve problems and manage multiple projects in a timely manner.
• Strong analytical & problem-solving skills to research and resolve inquiries and respond in a timely manner.
• Solid organizational skills: task prioritization and effective time management. Ability to multitask, prioritize and meet time sensitive deadlines.
• Excellent customer service and communication skills, both written & verbal.
• Microsoft Office Suite including Outlook, Word, Excel (ability to perform pivots, V-lookups and other functions).
• Bachelor’s Degree in Accounting, Finance, Business Administration or related field preferred.