Personal Assistant & Office Manager

This position offers you the opportunity to join a fast-growing technology organization that is redefining productivity paradigms in the software engineering industry.

You will be responsible for assisting the Founders (CEO & CGO) and being the Headquarters Office Manager. You will also work closely with and support the People, Sales and Marketing departments. 

The impact you'll make - Core Areas

Founders’ Assistant responsibilities:

• Personal Assistance to the Founders with ad hoc projects and business/personal tasks.
• Complex calendar management for both the Chief Executive Officer and the Chief Growth Officer (co-founders). Meeting coordination over different time zones and inbox management while maintaining confidentiality.
• Travel and daily itinerary arrangements both local and international: booking and coordination of flights, chauffeurs, meeting venues and accommodation.
• Managing the meeting cadence for the Founders, ensuring materials are sent in advance, time is well spent, actions are captured, and objectives are achieved.
• Admin duties such as expenses management, coordination and signature of legal documents and creating databases for keeping track of relevant information.
• Liaising directly with internal and external stakeholders, helping with clear communication and proactively initiate and follow up on actions and tasks.
• Planning and coordinating at full length private events for the Founders and external stakeholders.
• Data entry and screening of ad-hoc projects. Creation of templates, drafts and presentations. Proofreading and reviewing documents.
• Act as the first point of contact for general enquiries: e.g., phone calls and post: direct and distribute these to other team members or respond directly.

Office Management responsibilities:

• Be the main contact for our London office, take ownership and be proactive regarding all administration and operations aspects.

• Provide daily end-to-end office support and problem solving.

• Liaise with our office building front desk and building manager on any issues that need resolving.

• Management and tracking of UK employees office access passes and office facilities.

• Receive and welcome Parser guests.

• Manage offices daily supplies such as snacks and fresh fruit.

• Manage office correspondence and parcels.

• Assist the UK team with meeting rooms bookings and coordination.

• Assist with planning and coordinating company trips, retreats, and other special events.

• Drafting internal and external communications when needed.

• Work closely with the sales team, assisting with the execution of ad-hoc and recurring events related tasks.

• Management of Parser UK merchandise.

• Onboarding New Team Members organising the logistics and a warm and smooth welcoming

• Plan and coordinate the UK's team After Office Get Together events and internal office gatherings.

• Be an active member and promoter of Parser’s Culture, and Team events and celebrations.

• Strengthen the sense of belonging and community at Parser.

Qualifications & key strengths:

• Minimum of three years’ experience as an Executive/Personal Assistant in a similar support role.

• Minimum of one year of experience as an Office Coordinator in a similar support role.

• University Bachelor's Degree in administration, communication, HR or other related fields.

• Excellent written and verbal English communication skills.

• Proficient with computer skills such as MS Office, Google Drive, Spreadsheets, Gmail and operating systems MacOS and Microsoft Windows.

• A good level of Spanish language is a plus.

• Ability to organise a daily workload by priorities.

• Must be able to meet deadlines in a fast-paced, quickly changing environment.

• Positive, professional attitude, and able to remain calm under pressure and sometimes a demanding working environment.

• Effective communication and ability to deal with C-Level executives, senior members of the team and clients.

• Able to work on own initiative and be able to solve problems quickly and effectively with little direction.

Location:

• Office located in London

• Office presence required: Yes

Some of the benefits you'll enjoy working with us:

• The chance to join an organization with triple-digit growth that is changing the paradigm on how software products are built.

• The opportunity to form part of an amazing, multicultural community of tech experts.

• A highly competitive compensation package.

• Medical insurance.

Come and join our #ParserCommunity

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