Office Manager

COMPANY OVERVIEW 

Positive Energy Solar is a local company established in Santa Fe in 1997. We are Employee-Owned, and a New Mexico Benefit Corporation/ Certified Corporation For Good. Positive Energy provides homeowners, businesses, and other agencies across the state with high quality, reliable equipment, and workmanship. We are committed to exceptional customer service as well as treating every employee with appreciation, dignity, and respect. Our company offers a collaborative work environment and great compensation package that includes benefits, discounts, profit sharing, ownership, and a career you can feel good about. Positive Energy Solar is seeking employees that are interested in long term employment with a company that offers support for growth and development. 

POSITION OVERVIEW

The Office Manager will be responsible for a variety of administrative tasks to support the Santa Fe office. The person in this role must be a team player, efficient, detail-oriented, organized, collaborative, and positive. This person will work to improve and document administrative processes, manage facility maintenance, and collaborate with employees at all levels to identify and implement improvements.

JOB RESPONSIBILITIES

• Answer and route phone calls

• Process incoming Leads

• Oversee and complete Customer Invoicing processes within NetSuite

• Data Entry (Google Suite, Microsoft 365, NetSuite) - Job Releases, Owner’s Manuals

• Manage petty cash

• Scan and file paperwork

• Supply ordering and restocking

• Maintain business licenses throughout the state

• Assist in creation and maintenance of documentation for customers

• Notarize documents (company will assist in you becoming a Notary, if you are not already)

• Oversee regular facility maintenance - work with cleaning companies, address maintenance issues with plumbing, HVAC, etc.

• Oversee building tenant management

• Office utility payment processing and recordkeeping

• Help maintain a clean and organized office environment

QUALIFICATIONS

• Excellent customer service skills

• Excellent communication skills (written and verbal)

• Excellent organizational skills

• Proficiency in technology and computer skills

• High attention to detail

• Ability to learn quickly

• Ability to drive (Valid DL and Auto Insurance required)

• Experience working in solar or construction industry a plus

BENEFITS

• Paid Time Off

• Health Insurance w/ Gym Memberships

• Dental Insurance

• Vision Insurance

• Paid Sick Leave

• FSA/HSA Options

• 401(k) Plan

• Solar Discounts

• Employee Ownership Opportunity

• Profit Sharing

DISCLOSURE: Positive Energy Solar is committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.