Bilingual Office Manager - Landscaping Industry

Award-Winning Premier Service is seeking an Office Manager to join our Team!

Headquarters in Oak Brook, Premier Service provides elite landscape architecture design and maintenance services to commercial and residential clients in the Chicagoland and Indiana area.

Premier Service offers the most competitive compensation packages in the industry including:

• Competitive Salary Commensurate with Experience
• 401k with Company Match
• Health Savings Account (HSA) with Company Contribution
• Weekly Pay
• Health Insurance Benefits
• Paid Vacation Time
• Paid Sick Time
• Paid Holidays off
• Long-Term Career Path and Growth Opportunities

JOB SUMMARY:

The Office manager is responsible for overseeing the daily operations and efficient functioning of the Branch office; facilitating various tasks that support business operations.

ESSENTIAL JOB FUNCTIONS:

• Manages office operations
• Establishes and coordinates daily schedule
• Creates and coordinates load lists
• Assists with requisitions and purchase orders for Field Operations Manager
• Leads and coordinates field personnel training initiatives
• Coordinates and processes payroll for the field staff
• Works with HR for completion of new hire paperwork
• Assist in management of equipment recordkeeping and transactions
• Identifies and helps initiate improvements to increase efficiency
• Works with HR and IT to coordinate equipment needed to be set up for new hires
• Provides exceptional customer service
• Handles incoming calls
• Performs general administrative duties such as filing, photocopying, scanning and faxing
• Prepares outgoing correspondences, accepts incoming correspondences, open and sort mail/FedEx/UPS
• Orders office supplies and equipment / Maintain office supplies and inventory
• Additional related responsibilities as assigned

REQUIREMENTS:

• Bilingual; fluent in both English and Spanish required
• Associate’s degree in business or related major preferred
• 6 + years’ experience in an Office Manager/Executive Administrative Assistant role
• 3 + years’ experience working in various technology platforms (ERP, Estimating Software, Inventory Management System, etc.)
• Proficient technology skills
• Proficient in Microsoft Office
• Strong verbal, written, and interpersonal communication skills
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
• Prior experience with financial software is a plus
• Prior Aspire (Field Service Management Software) experience a plus

Premier Service is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.