Office Manager (part-time)

About Proscia

Pathology is at the center of medicine, and is undergoing a profound transformation as the final frontier of digitization in healthcare. We started Proscia to accelerate pathology’s transition from microscope to images, and to use that data to change the way we think about cancer. We can’t change medicine alone. That’s why we’re looking for curious thinkers. Big dreamers. Developers, evangelists, pathologists, and scientists. Exceptional talent to help us use great power for good and advance humankind.

At Proscia, we push the limits of medicine and technology, solving problems the world has never solved before. We build software used by thousands of scientists and pathologists, who work on the front lines of fighting big enemies, like cancer, for patients around the globe. To accelerate our vision, Proscia has raised capital from great investors like Highline Capital Management, Emerald Development Managers, Triangle Peak Partners, Alpha Intelligence Capital, Scale Venture Partners, Hitachi Ventures, Flybridge, and more.

About the role

Proscia is seeking a part-time Office Manager who will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment for employees and office guests. This role includes managing incoming and outgoing mail, coordinating office supplies, and maintaining organizational systems. Job duties will consist of:

• Office Administration:

  • Oversee office operations and procedures.
  • Manage office supplies and inventory.
  • Ensure the office environment is safe, clean, and organized.

• Communication:

  • Serve as the primary point of contact for internal and external communications.
  • Facilitate meetings and prepare agendas.

• Financial Management:

  • Assist with budget preparation and expense tracking.
  • Process invoices and manage office accounts.

• Project Coordination:

  • Organize and coordinate office projects and initiatives.
  • Implement new processes to improve efficiency.

• Compliance and Policies:

  • Maintain confidential records and information.

What You'll Bring

• Proven experience as an office manager or in a similar administrative role.

• Strong organizational and multitasking abilities.

• Proficient in G-Suite, Microsoft Office Suite and other office management software.

• Excellent communication and interpersonal skills.

• The ability to work on-site three days a week. Hours can be flexible.

Beyond Just Work

As a company in the healthcare field, we want our people to be happy and healthy, in and out of the office. In addition to competitive pay, we ensure everyone on our team is supported with savings, schedule, and insurance options that promote long-term health and personal growth.

Our office environment is designed for creativity and agility: with walls as notepads and couches for collaboration. We’re located in the heart of Philadelphia, with views of the city atop the train station so you can spend your time focusing on what matters most. Yes, we have the free food, gourmet coffee, craft beer, and wellness rooms —but you’ll come for the challenge, the camaraderie, and the opportunity to do bold work.

At Proscia, we don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Proscia is proud to be an equal opportunity workplace.