Executive Assistant

🌟 About Quote Velocity

Quote Velocity is a technology company that specializes in customer acquisition within the insurance market. We develop scalable products that enhance the shopping journey for consumers and drive customer growth for our clients. We connect people with people and help them meet their needs through personalized experiences that resonate with our clients and customers. Our commitment is to excellence and great work.

We are seeking a highly organized and proactive Executive Assistant to support our UK executive team with a wide range of tasks. This in-office role requires an individual with strong time management, prioritization, and communication skills, as well as the ability to handle multiple responsibilities with precision and discretion. The ideal candidate will be tech-savvy, financially literate, and experienced in project management and travel coordination.

Key Responsibilities:

🔹Personal Finances Management: Assist with taxes, bills, and other financial tasks, supporting the executives with both business and personal finances. 🔹Documentation Management: Handle and organize personal and business-related documents with care and confidentiality. 🔹Personal Errands: Manage and execute a variety of personal tasks and errands efficiently. 🔹Workflow Management: Oversee goals, tasks, and priorities, ensuring smooth and effective workflow across the team. 🔹Email & Schedule Management: Manage executives’ inboxes, calendars, and schedules, ensuring timely responses and well-organized days. 🔹Document Preparation: Draft, proofread, and prepare documents and presentations for various purposes. 🔹Meeting Coordination: Arrange and coordinate meetings, including setting agendas, taking minutes, and ensuring follow-up actions are completed. 🔹UK Office Management: Manage the UK office operations, ensuring everything runs smoothly and efficiently. 🔹Research & Decision Support: Conduct research and provide information to assist in decision-making processes. 🔹Travel Management: Coordinate and manage all aspects of travel, including booking flights, accommodations, and ground transportation. 🔹Team Support: Assist with various tasks across the team as needed, ensuring a collaborative and supportive work environment.

Must-Haves:

🔹5+ Years of Experience Supporting C-Suite or Large Businesses: Extensive experience supporting high-level executives or working in large organizations (no small businesses). 🔹Local to Portsmouth, UK: Must be local to the Portsmouth office as this is an in-person position. 🔹Strong Time Management & Prioritization Skills: Ability to manage multiple tasks and prioritize effectively to meet deadlines. 🔹Excellent Verbal and Written Communication: Clear, articulate, and professional communication skills are essential. 🔹Project Management Experience: Proven ability to manage projects from inception to completion, ensuring all aspects are executed with attention to detail. 🔹Attention to Detail: Meticulous in reviewing documents, managing schedules, and ensuring nothing slips through the cracks. 🔹Tech Savvy: Proficient with G-Suite, Microsoft Office, Adobe, and other relevant software and systems. 🔹Problem-Solving & Proactive Decision-Making: Ability to identify issues and resolve them quickly and efficiently, often before they become problems. 🔹Financial Literacy: Comfortable handling and managing financial tasks, supporting the executives with both business and personal finances. 🔹Discretion & Confidentiality: Ability to handle sensitive information with the utmost discretion and professionalism. 🔹Travel Coordination Experience: Experienced in managing complex travel arrangements and itineraries. 🔹Flexibility in Schedule: Ability to adapt to varying work hours as needed to support the executive team effectively.

Preferred Qualifications:

🔹Experience in a similar executive support role. 🔹Familiarity with UK business operations and office management. 🔹Ability to work independently and as part of a team. 🔹Strong organizational skills and the ability to adapt to changing priorities.

Why Join Us?

🌟Dynamic Environment: Work closely with a high-performing executive team in a fast-paced and dynamic environment. 🌟Professional Growth: Opportunities for personal and professional development. 🌟Collaborative Culture: Be part of a supportive and collaborative team that values your contributions. 🌟Room for Growth: The role offers opportunities for professional growth and development within the company.

If you’re a proactive, detail-oriented professional with a passion for supporting executives, we’d love to hear from you. Apply now to join our team and make a significant impact!