Office Coordinator

RH2 is currently seeking an organized and collaborative Office Coordinator to support our Tacoma, WA office location.

Responsibilities

• Performs general office tasks such as routing phone calls, processes incoming/outgoing mail, schedule meetings in MS Outlook, setup meetings in conference rooms, maintain office and kitchen supplies, and responsible for overall office organization.
• Assists in the preparation of letters, memoranda, reports, specifications, and other technical-related documents from rough drafts to final product following internal procedures. Coordinates Director reviews and obtains signatures. Copy, collate, scan, and prepare material for distribution as requested.
• Assists professional staff in the preparation of client and subconsultant contracts following internal contract review procedures. Tracks document status to ensure it moves forward toward completion before the deadline provided.
• Maintains network and paper copies of project files. Prepare files for archiving or destruction following internal procedures.
• Assist Administrative and Marketing staff in other offices when time workload permits. Conducts research on various topics, as assigned.
• Coordinates office social events including setup and breakdown.
• Other duties, responsibilities, and activities may change or be assigned.

Qualifications

• 0-2 years in a supporting administractive role
• Microsoft Office Suite including Outlook, Excel, Teams, and Word preferred at an intermediate skill level, and experinece with Adobe Suites or PDF XChange Editor
• Good communication skills, both verbal and written, and organizational skills
• Demonstrated time management skills and ability to prioritize and tackle tasks
• Willing to learn and work in an office environment
• Associates degree desired, Bachelor’s degree preferred or equivalent office experience

Supervisory Responsibilities

This position has no supervisory responsibilities