Office Coordinator - Adfarm

You don’t make it 40 years in this business without good people behind you. At AdFarm, we are driving the evolution of agriculture, and it starts with hiring the right individuals.  

We are the bridge between farmers and the brands that serve them. Companies come to us for strategic planning, creative services, public relations, media planning, marketing science, content creation and research. If you’re ready to be a part of a team that does these things, and does them well, we should chat.  

We partner with everyone from crop protection, nutrition and seed companies to technology, sustainability, food and animal health brands. If you’re in that space, or want to head that direction, this role will be a great fit.  

You will love it here if you follow these GUIDEPOSTS*:*  

   

  

  

As the Office Coordinator for the AdFarm Office you will be responsible for providing administrative and office support to the AdFarm Calgary Office. This person is dedicated to the smooth operations of the overall office needs.

 Responsibilities include:

• Maintaining and Managing the overall office.
• Being the Office “Arranger” and “go to” for all things, including supplies, catering, meeting setup, internal events, stocking, organizing, clean up and building needs.
• Executive support.

Accountabilities/Deliverables

• Extending AdFarm hospitality to all visitors, guests and clients.

• Answering all incoming phone calls, and welcoming office visitors directing them to the appropriate person.

• Managing the day to day office kitchen, plants and supply needs.

• Providing administrative support, to the President.

• Managing Internal events and or office meetings including;, catering, scheduling, boardroom prep and clean up.

• Assisting HR with new hire preparations and office set up, hire documents and scanning and sending confidential and sometimes sensitive information to the HR lead.

• Providing client experience when in the office (refreshments, AV requirements).

• Managing general office décor, cleanliness and presentation.

• Liaising between building operators and staff, managing keycards, parking and building needs.

• Coordinating all mail duties, and distributing all incoming mail.

• Complete understanding of the operation of all office equipment including telephones, video conferencing, printers, photocopier and fax machine.

• Keep track of employee long service awards/send out information for those.

• Keep phone list updated.

• Birthday gift send outs for employee birthdays.

• Booking orientation meetings for new hires when applicable.

• Sending out onboarding packages to new hires/lunch gift cards when applicable.

Skills and Qualifications

• High school diploma or GED equivalent required.
• Associate’s degree in office administration, management or related field preferred.
• 2+ years working in office admin or customer service.
• Computer literate and proficient using Microsoft Suite.
• Experience using office machinery (printer, copier, phone systems etc.).
• Excellent customer service skills.
• Organized and detail-oriented.
• Goes above and beyond.
• Outstanding communicator both verbally and written.