Executive Assistant

Sefaria, a nonprofit organization dedicated to building the future of Torah in an open and participatory way, seeks a dynamic and experienced Executive Assistant to provide high-level administrative support and assistance to the CEO.

Position Overview

The Executive Assistant is a full-time exempt hybrid position based in New York City. The ideal candidate will be a proactive problem solver with exceptional communication skills and the ability to prioritize competing demands. Strong writing skills, impeccable attention to detail, time management skills, and a collaborative and positive demeanor are essential.

This person should have relevant experience and be comfortable working in both in-person and remote environments. Much of the work will involve supporting the CEO’s key focus areas, including fundraising, acquiring new texts for the library, external relations, and board management. Given the dynamic nature of the CEO’s role, the Executive Assistant must be able to adapt to changing circumstances, maintain consistency, and uphold the confidentiality of sensitive information.

The Executive Assistant will report directly to the CEO and work closely with the Chief of Staff. They will also be a liaison between the CEO and multiple stakeholders, including members of the Board of Directors, other Sefaria staff members, funders, and partners.

Responsibilities

Responsibilities include, but are not limited to, the duties outlined below.

• Manage the CEO’s calendar, which includes a high volume of internal and external meetings; resolve any scheduling issues and ensure the CEO’s schedule is followed and respected.
• Schedule board meetings, committee meetings, and other meetings for the team.
• Conserve the CEO’s time by reading, researching, collecting, and analyzing information as needed in advance of meetings.
• Complete special projects for the CEO or other teams, including preparing memos and digital presentations.
• Support the CEO and other executives as they develop, monitor, and communicate Objectives and Key Results (OKRs) to ensure alignment with strategic goals.
• Help prepare and distribute materials for Board meetings and interim Board communication.
• Attend meetings as requested, take and transcribe meeting notes, and handle follow-up.
• Provide a bridge for smooth communication between the CEO and other staff.
• Prioritize conflicting needs; handle matters expeditiously, and follow through on projects to successful completion.
• Record the CEO’s fundraising activities and contacts in Salesforce.
• Arrange travel and accommodations for the CEO and for other staff as needed.
• Arrange in-person meetings, including booking, AV, catering, etc.
• Staff fundraising events after work and occasionally on weekends (at least six per year).

Attributes we’re looking for include:

• Understands how to collaborate with a variety of different people and roles, both internally and externally.
• Offers forward-looking thinking and confident decision-making capability.
• Motivates others through compassion, diplomacy, tact, and occasionally appropriate humor.
• Brings a willingness to engage in continuous learning and training.
• Commits to direct, clear, professional, and thoughtful communication.
• Demonstrates success in working independently, especially in a remote setting.
• Shows a willingness and ability to adapt to change. Demonstrates patience and remains calm when circumstances change.
• Is passionate and enthusiastic about the work Sefaria does and is dedicated to supporting Sefaria’s mission.

Experience, Qualifications, and Requirements

• At least seven years of relevant professional experience in a for-profit or non-profit organization.
• Experience in fundraising and/or event planning is a plus.
• Superior time management and organizational skills.
• Ability to move between tasks effectively.
• Impeccable attention to detail and a commitment to accuracy.
• Experience working in an administrative capacity with a passion for efficiency.
• Versatility and strength in both written and verbal communications.
• Excellent grammar skills, including the ability to write concisely, clearly, and logically.
• Discretion with sensitive and confidential information.
• Proactive, solutions-focused approach to problem solving.
• Comfort managing up and across to ensure deadlines are met.
• Well-developed interpersonal skills and ability to work well independently and on a partially virtual team.
• Knowledgeable about Sefaria, Jewish texts, and Jewish community writ large (preferred).
• Proficiency in working with the technology in an online work environment, including Google Suite, Slack, Zoom, Trello, and Salesforce (training will be provided as needed).

Compensation and Benefits

• The annual salary range for this position is $74,000 - $84,000, depending on years of experience in a similar role.

• Sefaria offers six comprehensive medical insurance options, three of which are covered 100% by Sefaria for employees.

  • Sefaria contributes an additional small amount toward premiums for dependents on certain plans.

• Sefaria offers multiple dental plans.

• Vision insurance is available as a voluntary benefit; Sefaria employees pay 100% of premiums for themselves and for any enrolled dependents.

• Generous paid time off (15 vacation, 12 sick days), plus federal and Jewish holidays.

• Paid parental leave ranging from 8 - 13 weeks.

• 401k with up to a 4% match after six months.

• Access to a Flexible Spending Account for health and dependent care expenses.

• Employer-paid short- and long-term disability insurance.

• Professional development budget.

• Work-from-home utility reimbursement.

How to Apply

Click below to apply; you’ll be invited to share your resume and brief cover letter. In your cover letter, please indicate why you are interested in working at Sefaria. Applications without a cover letter will not be considered.

The deadline to apply is August 9th.

Sefaria does not accept phone calls from prospective candidates or solicitations of any kind from job placement services.

If you meet more than 75% of the qualifications listed in this description, we encourage you to apply. If you have a disability and require accommodation or assistance with our application process, please send an email to hiring[@]sefaria.org.

About Sefaria

Sefaria is a nonprofit organization dedicated to building the future of Torah in an open and participatory way. We are assembling a free, digital library of Jewish texts and translations and developing digital tools, educational resources, and engagement opportunities that enable people to deepen their study. Sefaria was founded in 2013 and has since become a mainstay of Jewish learning and education with more than 4 million users annually. Sefaria’s API powers nearly 80 independent projects and dozens of Torah-focused websites. Sefaria’s team of nearly 30 full-time staff is remote, with employees based in several US cities and in Israel.

Sefaria provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Nothing in this job description or advertisement postings guarantees employment.