Executive Assistant

About Us   Solar Landscape is the leading commercial and community solar developer in the United States.   We partner with the world's largest real estate companies to develop, install, and operate solar installations on commercial and industrial rooftops. Through our groundbreaking community solar model, households in surrounding communities can subscribe to receive solar power at a guaranteed discount.   To date, Solar Landscape has deployed over 400 megawatts of renewable energy projects totaling over $1 billion in capital investment. Solar Landscape was named the #1 Distributed Generation developer for 2023 by New Project Media and was awarded the U.S. Department of Energy’s Equitable Community Solar Grand Prize.   We reinvest in our communities as a leading provider of solar PPAs to municipalities, schools, and universities, as well as through our award-winning solar workforce development program.   Solar Landscape is growing fast. Doubling in size year after year, we are looking for the best and brightest to drive our next phase of growth. We’re made up of thought leaders, thinkers, dreamers, doers. We are insightful, driven, rebellious, fun, and we are better together. Our diverse and unique backgrounds are all given a voice and seat at the table to help make real change for the communities we serve.    For more about Solar Landscape, visit www.solarlandscape.com.   About The Role

We are looking for a proactive and ambitious Executive Assistant to join our Asbury Park office and play a critical role in supporting our leadership team. The ideal candidate will be highly organized, resourceful, and adept at managing diverse administrative and executive responsibilities. This role demands exceptional communication skills, a keen sense of discretion, and the capacity to excel in a dynamic and rapidly changing setting.   The Executive Assistant will primarily support Solar Landscape's CEO and President/CLO, while also extending support to the CFO, COO, CSO, and leaders across our Business Development, Finance, Technology, Strategy, Marketing, and Operations departments.

Responsibilities

• Calendar Management: Proactively manage executives' calendars, strategically prioritizing meetings, and inquiries to optimize their time and productivity.
• Communication: Act as the primary point of contact between the executives and internal/external stakeholders, handling inquiries and requests professionally and promptly.
• Travel Coordination and Booking: Skillfully coordinate travel arrangements, including flights, accommodations, and ground transportation, considering cost-efficiency and executive preferences.
• Gatekeeping: Act as a gatekeeper, resolving scheduling conflicts, tracking tasks, and filtering emails to streamline executive communication.
• Meeting Organization: Organize meetings, both internal and external, to facilitate executive engagement and networking opportunities.
• Document Tracking: Monitor project document signatures, working closely with the legal team to ensure timely approvals and adherence to legal requirements.
• Project Support: Provide administrative support for special projects and initiatives as assigned by the executives.
• Expense Management: Process and reconcile expense reports in a timely manner.
• Office Management: Assist in maintaining a well-organized and efficient office environment, including ordering supplies and overseeing office equipment.
• Ad Hoc Support: Respond to ad hoc requests and assist with miscellaneous tasks as needed.

Qualifications

• 1+ years of experience in an administrative or executive support role.
• Bachelor's degree in business administration, environmental science, or a related field preferred.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Strong organizational skills with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a high level of attention to detail.
• Proactive mindset with the ability to anticipate needs, solve problems, and make decisions independently.
• Flexibility and adaptability to changing priorities.
• Passion for renewable energy and a commitment to sustainability.
• Ability to work in our Asbury Park, NJ office 5 days/week.