Talent Acquisition Specialist - External Recruitment

About Us

St.Amant supports over 2,200 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person centered approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

Position Summary and Scope of Service

Under the direction of the Supervisor, the Talent Acquisition Specialist is a specialized role with a focus on external recruitment in filling vacancies within an assigned portfolio. This position is responsible for managing vacancies with a long term perspective focusing on building talent pipelines and contributing to workforce planning. This position works closely with hiring manager(s) across the organization.

Qualifications

Educational:

• Post-secondary education, with a focus on business and/or human resources is a strong asset; work experience in recruiting is critical and can be in place of education.
• Three (3) plus year’s recruitment experience and preferably a combination of recruitment and education.
• Experience with internal and external recruitment processes and databases.
• Proficiency with social media, resume (CV) databases, and professional networks.
• Experience in using LinkedIn Talent Solutions to proactively source candidates. trends.
• Experience administering a CBA in accordance to hiring/staffing needs (i.e. internal posting process, and decision-making based on seniority).
• Experience in an internal staffing position in an organization with a workforce exceeding 1500 employees (unionized and non-unionized).

Professional:

• Excellent organizational skills to manage high volume recruitment activities.
• Ability to conduct different types of interviews – structured, competency-based, etc.
• Hands on experience with various selection processes – video interviewing, phone interviews, reference checks, etc.
• Familiarity with human resource databases, Applicant Tracking Systems (ATS), and Candidate Management Systems (CMS).
• Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS).
• General understanding of human resources-related legislation, HR policies and Collective Bargaining Agreements (CBA).

Personal:

• Demonstrates objectivity when dealing with challenging situations and changing work environments. Able to recognize personal biases and navigates effectively.
• Ability to be accountable for one’s own work and actions.
• Ability to be compassionate and advocate, when needed.
• Collaborate well with other team members and stakeholders in a professional and respectful manner.
• Confident, creative, “thinks outside of the box” in order to meet hiring goals.
• Ability to build community relationships, and networks in order to meet hiring goals.

Duties and Responsibilities

• Internal 30% - Fills program vacancies from internal / external candidate pool. Promote St.Amant’s employee referral program.
• External 70% - Matches external candidates to homes using the Home Profile Tool and Home Interviews matching the best suited candidate for available positions.
• Leads external recruitment efforts, sourcing candidates from online channels such as LinkedIn and other professional networks, building a network of potential candidates.
• Conducts initial screenings and assessments for external candidates; assesses knowledge skills and abilities matching candidates to the
• Builds and maintains internal partnerships and relationships.
• Collaborates with hiring managers to create job postings for current vacancies.
• Collaborates with hiring managers to understand internal and external hiring needs; develops talent strategies with programs, which includes creating job descriptions and interview questions that reflect the requirements for each position.
• Posts internal vacancies in accordance to the Collective Bargaining Agreement (CBA).
• Conducts initial screenings, interviews, and assessments for external candidates; assesses knowledge skills and abilities.
• Identifying and partnering with external resources as required to ensure hiring needs are met.
• Attracts candidates through databases, online employment forums, and social media, etc. to fill vacancies.
• Participates in career/job fairs and recruitment events to build a strong pipeline; supports the Talent Acquisition Associate in the preparation of event materials.
• Administrative:
  • Internal – ensure employee files are up-to-date, including the Human Resources Information System (HRIS) pertaining to transfers;
  • External - completes new hire paperwork, creates employee files, and updates files as needed. Adds new hire profile to the Human Resources Information System (HRIS) database.
• Prepares reports on recruitment activity for the hiring manager(s) and Recruitment Supervisor, summarizing recruitment efforts, trends, challenges and solutions. Provides recruitment reports and statistics on key performance indicators (KPI’s) such as but not limited to time to fill.

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

Working Conditions:

• The Recruitment department is a fast-paced environment filling with a considerable amount of multi-tasking, requiring extreme attention to detail.
• Stress-tolerance - in accordance with the CBA, internal vacancies are posted and filled with tight deadlines.
• Considerable multi-tasking.
• Working hours can be irregular and extended due to meetings, special events, and career/job fairs.
• High paced and deadline-driven.
• High level of responsibility for accuracy of work.
• Work efficiently with distractions and frequent interruptions.

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.