Accounts Payable Specialist

Finance · Full-time · Herndon, United States


View in org chart

Job description

System Soft Technologies is a leading technology company that provides innovative technical solutions and consulting services to enhance innovation, business value, and competitiveness. For over 20 years, our focus on becoming a trusted partner to each client has allowed us to become a $136MM+ company with a pool of over 800 associates who cover the full spectrum of IT expertise. We are distinguished by our ability to anticipate the unique needs of our clients and deliver a level of quality that far exceeds their expectations.

Why System Soft Technologies? At System Soft Technologies, we are a family unit powered by diversity, inclusion, transparency, respect, integrity, and passion for our clients and our people. Our business growth depends on your professional development, as we collaborate, share ideas and innovation, and invest in our future. By forging a meaningful partnership with our people, we come together with the same purpose, exceeding our goals. This keeps us nimble, ahead of the competition, and on top of our industry. Our continued success begins with you.

Job Summary: System Soft Technologies is seeking an accomplished Accounts Payable Specialist to support its corporate headquarters located in the United States of America. Hands-on experience in standard U.S. accounting practices and methods is essential for the successful execution of the responsibilities of the position that include preparing financials, reconciling accounts, and performing a full range of other accounting functions and reporting for the U.S. operation. This position will require interaction with all departments in the accounting division such as accounts receivable, accounts payable and billing. The Accounts Payable Specialist will also participate in the preparation process for audits, cost and general accounting, accounts receivable/collection, billing, and payroll.


  • Take ownership of all accounting functions (GL, AP, AR, journal entries)
  • Set up new vendors and process POs and bills
  • Prepare, send, collect, and reconcile accounts receivable invoices
  • Enter bills, prepare to pay, and reconcile accounts payables and bills
  • Perform bank account reconciliations
  • Research and resolve accounts payable issues
  • Process check requests, cutting checks and ACHs
  • Assist with expense report and tracking
  • Responsible for notifying delinquent client accounts
  • Maintain and produce weekly aging report with update status report to management and notify accounting management of critical accounts
  • Weekly follow up for collecting outstanding balances (i.e. calls, emails, etc.)
  • Timely and accurately record customer wires, ACHs, and check payments
  • Update the company’s billing system for new customer accounts and changes to existing accounts for new products and services
  • Process and record daily bank deposits
  • Assist with special projects, as needed


  • Associates degree in accounting (preferred)
  • 2+ years of accounts payable experience
  • Quickbooks experience
  • Multi-entity experience is strongly preferred
  • Proficient in ERP accounting systems, Microsoft Dynamics
  • Solid critical thinking and analysis, and attention to detail
  • Ability to maintain strict confidentiality
  • Team player willing to learn new tasks
  • Excellent written and verbal communication skills are a must
  • Excellent planning and organization skills, ability to handle and prioritize multiple tasks seamlessly, and work in a fast-paced, time-sensitive environment.

System Soft Technologies is a proud equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, or any other characteristic protected by law.

We are committed to the full inclusion of all qualified individuals. If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting us at

Two candidates
The Org
helps you hire
great candidates
It takes less than ten minutes to set up your company page.
It’s free to use - try it out today.