Financial Operations Administrator

About Thentia  

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities.  

About The Role

We are seeking a meticulous and detail-oriented Financial Operations Administrator to join our team. The successful candidate will be responsible for overseeing Accounts Payable and Collections. This individual will also contribute to building internal controls, processes and policies relating to these workflows. There is also opportunity for this role to contribute to other ad hoc projects as requested by the Head of Finance and Senior Accountant. Your role will support business decision making by enabling timely and accurate financial reporting to key stakeholders (e.g. capital providers, department leaders, etc.). You will also be regularly interfacing with vendors, customers, and cross-functionally with other Thentia team members. This role requires strong organizational skills, a keen eye for accuracy, and the ability to manage multiple tasks efficiently. The ideal candidate will have a solid understanding of financial operations and procedures, along with excellent communication skills to interact effectively with internal and external stakeholders.

Responsibilities  

Accounts Payable Management 

• Process vendor invoices accurately and in a timely manner

• Verify invoice accuracy, including matching invoices to purchase orders/quotes and purchase contracts where necessary

• Ensure proper approval and coding of invoices according to company policies

• Prepare and process payments via check, ACH, or wire transfer

• Reconcile vendor statements and resolve any discrepancies

• Record purchasing and payment journal entries in the accounting system

• Estimate accrued expenses for month-end financials

• Maintain vendor relationships and respond to inquiries in a professional manner

Expense Management & Reporting 

• Develop processes and controls to improve the accuracy of expense classification and the time to process invoices

• Managing employee expense cards and performing routine audits of transactions to assess compliance with the company expense policy

• Routine preparation and distribution of spend reports to budget owners

• Submission of quarterly input tax returns

Collections 

• Monitor and review accounts receivable and perform routine follow up with customers on outstanding invoices

• Contact customers regarding overdue payments in accordance with contract terms and negotiate payment arrangements when applicable

• Record collections in the accounting system

• Collaborate with sales and customer service teams to resolve customer billing issues

• Prepare and send out collection letters or notices as necessary

Compliance 

• Stay informed about relevant laws, regulations, and industry standards related to accounts payable and collections

• Ensure compliance with internal controls and company policies

• Assist with audits and compliance reviews as required

Qualifications 

• 5+ years' experience working as AP/AR

• Post secondary education in accounting, Finance or Business Administration

• Certification(s) such as Certified Accounts Payable Professional (CAPP), CPA, or similar is preferred

• Proven experience in financial operations, with specific experience in Accounts Payable and Collections

• Experience with ERP and financial systems (e.g., SAP, Oracle, NetSuite)

• Knowledge of sales tax regulations (Canada & Europe; US is a plus) and reporting requirements

• Well-developed communication and interpersonal skills, and ability to deal with stakeholders and/or customers in a professional and tactful manner, and express clear, concise, and accurate information

  

We’re proud to be ‘Great Place to Work’ certified in the U.S. and Canada. Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’

What we offer - Thentia provides employees with:  

• A competitive base salary

• Fully paid for health and wellbeing benefits (subject to country differences)

• Paid vacation, holidays, wellbeing days, and volunteer days (subject to country differences)

• Opportunity for discretionary performance bonuses (or sales commissions, based on role)

• Opportunities for personal and professional growth, promotion, and advancement

• Opportunity to work within a high performing culture

• A learning environment to challenge yourself and others to do their best work

• An environment to do innovative work

• An ability to make an impact in an evolving industry that impacts public trust and safety

What we look for

We know that Thentia’s culture isn’t going to be for everyone. We work hard, smart, diligently, and are looking for people who are motivated to be part of building something great and who want to make an impact in a unique industry.  We lead by our Thentia 8 Principles of customer focus, integrity, accountability, adaptability, achievement, purpose, teamwork, and being authoritative.  Check out our company website (https://thentia.com/thentia-careers/#culture) as you consider if we’re the right place for you.

Our Commitment   

Thentia is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We are building products for a diverse world and are committed to building and fostering an environment where our employees feel included, valued, and heard, which enables us to make commerce better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, provincial, or local laws in the regions we operate.  This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, or internships. 

We thank all applicants in advance for applying. Only individuals selected for interviews will be contacted.  

Staffing Firms: Thentia does not accept unsolicited submissions. All firms must have valid agreements in place.