Senior Executive Assistant (ph)

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Senior Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Senior Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Executive Support: • Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time. • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.

2. Strategic Assistance: • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.

3. Administrative Excellence: • Organize and maintain files, documents, and other essential records. • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.

4. Project and Task Management: • Monitor ongoing projects, ensure timely communication between teams, and track deliverables. • Coordinate team calendars and prevent scheduling conflicts.

5. Travel and Event Coordination: • Plan and prepare executive travel itineraries, book accommodations, and handle logistics.

6. Communication and Inbox Management: • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.

7. Data and Presentation Preparation: • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.

8. Marketing and Social Media Management: • Oversee account profiles, manage reviews, and upload relevant media content as needed.

9. Ad Hoc Tasks: • Perform miscellaneous tasks to support the executive’s needs and priorities.

Qualifications: • Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc) • University Bachelor's degree (Big 4 Universities) • Excellent phone, email, and instant messaging communication skills • Exceptional English communication skills, both written and verbal (C1 - C2 Level) • Solid organizational & time management skills • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained • Able to work on a graveyard shift

Technical Requirements: • USB Headset with Noise Cancellation feature • Working Webcam • Computer with at least 1.8 GHz processor and at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps cable connection • Backup Internet Service Speed: at least 10 Mbps

Benefits: • Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week) Location: This is a remote job

Salary: Up to PHP 80,000

Please note: • Only qualified candidates will be invited to take the assessment & scheduled for an interview. • We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website. • You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.