Administrative Assistant

Position Responsibilities:

• Perform entity management duties including formations, dissolutions, miscellaneous filings, and CTA filings
• Run various reports as requested by department heads
• Collect social impact data and generate reports for social impact initiatives
• Sort, distribute and scan incoming mail
• Cover accounts payable and assist with draw packages as needed
• Maintain Accounting Department email inbox and Preservation calendar
• Assist with closing packages, including gathering signatures/notary, and mailing
• Oversee department filing system and quality control
• Assist with processing and saving vendor invoices
• Upload and/or retrieve documents from shared sites
• Coordinate and plan executive and other events
• Other duties as assigned

Qualifications:

• Proficient in Word, Excel, and PowerPoint
• Experience in document sharing systems, such as SharePoint, Box and Dropbox
• Highly motivated self-starter with attention to detail and ability to manage multiple tasks at the same time to meet deadlines
• Strong verbal, written and interpersonal communication skills and the ability to work well with others
• Strong organizational skills
• 1-2 years of experience in the affordable housing industry preferred, but not required
• Notary license a plus
• Bachelor’s Degree or equivalent experience

Location:

• Irvine, California

• This positions requires a flexible in-office schedule due to various team needs (three days per week – Tuesday, Wednesday, and Thursday).

The above information is intended to describe the general nature and level of work being performed by employees assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. 

Benefits & Opportunities:

• WNC is an equal opportunity employer that is committed to a diverse and inclusive workforce that considers all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
• WNC offers a competitive benefits package which includes medical, dental, and vision insurance, paid time-off, 401k match, life insurance, and long-term disability.

The compensation listed represents the expected salary for this position. A candidate's work experience and other job-related factors will also be considered.