HRIS Optimization Manager

Job Summary:

The HRIS Optimization Manager is responsible for providing planning, project coordination, and management to develop cost-effective human resources information systems while concurrently facilitating efficient operations to meet current and future business needs within the HR department. The position will collaborate with HR, various departments, and outside vendors to develop efficient and effective processes and workflows as well as analyzing and directing all functionally related activities within the scope of the HRIS. This position is accountable for ensuring continuity and successful delivery of functional services to users throughout the company.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Identify opportunities for automation, continuous process improvement, security, and explore opportunities to streamline and improve processes for increased timeliness and efficiency.

• Responsible for the successful implementation, maintenance, operations, and optimization of various HR systems such as New Employee Onboarding, Forms, Surveys, Trackers, Recordkeeping, and Learning Management Systems.

• Identify and troubleshoot system issues and work with others (IT, HR partners, vendors) as needed to bring to resolution.

• Manage user permissions, access controls, and other system configurations, ensuring a secure and streamlined user experience for HR service users.

• Rigorously test system changes, approved workflows, and modifications, and ensure they meet organizational standards and requirements.

• Work closely with the IT team to co-develop, implement, and modify system requirements, ensuring seamless integration and functionality of HR systems.

• Assist with people data analytics and reporting capabilities, ensuring systems are optimized to reduce manual reporting.

• Develop end-user procedures, guidelines, and workflow documentation that has a focus on harmonization and lead HR team training on various systems to ensure effective utilization of HR processes and systems.

• Develop communications related to new systems and initiatives.

• Maintain knowledge of trends and developments in data management and security, HR technology, and HRIS applications.

Other Functions:

• Performs other related duties as assigned.

Supervisory Responsibilities:

This role supervises the following positions: None

Required Qualifications:

• Bachelor’s degree and 3 – 5 years of HRIS and/or process management experience.

• Advanced knowledge and experience using Microsoft Office including Excel, Word, PowerPoint, and Outlook.

Knowledge, Skills, and Abilities:

• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

• Ability to confidentially handle sensitive, confidential organizational, department, and performance information.

• Knowledge of principles and facts related to business administration and accounting, human and material resource management in organizations, sales and marketing, economics, and office information and organizing systems.

• Skill in organization, data analysis, and negotiating necessary to resolve internal and external concerns as they occur.

• Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Ability to be punctual, reliable, responsible, and dependable while fulfilling work obligations.

• Ability to manage competing priorities and allocate resources wisely and proactively.

• Ability to concentrate on a task over a period of time without being distracted and with attention to detail.

• Possess oral, written, and interpersonal communication skills

Preferred Qualifications:

• SHRM-SCP, SPHR designations preferred.

• 3+ years of experience using Okta, NetSuite, and ADP Workforce Now preferred.

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

• This role is expected to travel: Seldom 5% - 10%

• This role is expected to use the following machines, tools, and equipment: Office 365, computers, software tools, Human Resources Information Systems (HRIS), phones, photocopiers, filing cabinets, fax machines, and others as assigned.

• This role may be exposed to the following physical conditions: N/A

• This role may be required to use PPE on hands, head, feet, face, or body: N/A

EEO Statement:

It is the policy of World Oil and its subsidiaries to provide equal opportunity for all applicants and employees. The Company does not discriminate on the basis of race, age, color, religion, sex/gender, gender identity/gender expression, sexual orientation, marital status, medical condition, military/veteran status, national origin, ancestry, disability, genetic information, reproductive health decision making or any other status protected by state or federal law.