Senior Executive Assistant

OPPORTUNITY OVERVIEW ZeroFox seeks a trustworthy Executive Operations Team Lead  to support our fast-paced executive team in Baltimore, MD. We need a self-starter with multi-team coordination experience. We need a person with exceptional organizational skills, problem-solving capability, ability to multitask, and can-do / will-do attitude.

Do you like tackling new challenges each day? Do you want to work in a fast-paced environment? Then come join us in the hottest building in downtown Federal Hill to play a critical role in supporting our amazing executive leadership! 

Role and responsibilities

• This position supports the CEO, CFO, and Chief of Staff.
• In coordination with the Chief of Staff (CoS), create a welcoming environment both virtually and in-person for ZeroFox executive team members, employees, Board members, customers, and guests.
• Prioritize and manage directly with the CoS on multiple projects simultaneously, following through on issues in a timely manner.
• Provide high-level administrative support to multiple executive team members, e.g. handle tasks of a highly confidential nature, travel and lodging, itineraries, personal expense reports, calendars, and company meetings and events.
• Work closely with the CoS to establish, refine, and execute upon procedures around the executive team, the company headquarters and executive maintenance, supplies / ordering, and policy. Makes proactive recommendations to policy.
• Plan internal and external meetings of varying sizes and sensitivities.
• Maintain a wide variety of complex electronic document files and records.
• Perform multiple tasks to meet changing team needs and work on miscellaneous projects, as assigned.
• In partnership with CoS, leads the executive team admins and office staff to schedule meetings, align calendars and stay up to date on cross functional projects.
• Create regular reports and update internal databases.
• Run errands that require use of a timely, on demand vehicle.

Required qualifications and skills

• Successful experience providing support to a fast-paced team of executives, typically obtained within 5+ years.
• Superior organizational and communication skills, with detail orientation.
• Proven ability to participate in highly confidential discussions and maintain the complete trust of all those with whom they interact.
• Ability to exercise discretion and tact with sensitive information.
• Ability to prioritize and make sound judgment calls when needed.
• Ability to work under pressure and solve problems.
• Proactivity, ability to anticipate executives' needs.
• Proficiency with Google doc, sheets, slides, and calendar.
• Ability to arrive early, stay late or work weekends as required.
• Consummate professionalism in manner, dress, and communication; excellent verbal and written communication skills.
• Solid problem-solving, multitasking, organizational ability.
• Ability to pay attention to detail and prioritize multiple high priority projects
• Ability to work independently.

Desired qualifications and skills

• Google Calendar, Google Drive, and Zoom Fluency
• Events planning experience
• Paralegal experience
• Previous work at a technology firm
• 4-year college degree

Benefits

• Competitive compensation
• Community-driven culture with employee events
• Regular catered lunches for in-office work; snacks, drinks available daily
• Generous time off
• Comprehensive health benefits & 401(k) plan
• Fun, modern workspace
• Respectful and nourishing work environment, where every opinion is heard and everyone is encouraged to be an active part of the organizational culture

Interested?

• Ready to apply? Visit us at https://www.zerofox.com/careers to find out more and join the best team in the security industry.
• Not ready to apply? Email careers_at_zerofox_dot_com to speak with a member of the team!

Other Information

• This position will report to the Chief of Staff
• This role requires occasional work on nights and weekends as needed.