Executive Assistant

Zinda Law Group, a prestigious personal injury law firm is looking for an Executive Assistant to join our team.

This role is based in our Austin, TX office full-time.

About Us:

At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology to redefine the legal landscape.

The Executive Assistant plays a pivotal role in providing high-level administrative support to executives, ensuring smooth operations within the organization. This position requires a blend of exceptional organizational skills, discretion, and the ability to handle a wide range of tasks efficiently and effectively. The Executive Assistant serves as a primary point of contact, both internally and externally, for the executive team, facilitating communication, managing schedules, and coordinating various activities.

Responsibilities:

• Managing a diverse range of administrative tasks for the Executive Team including: managing a busy calendar of appointments; drafting confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Coordinating schedules to ensure calendars are followed and respected
• Acting as a "gatekeeper" to the Executive Team by creating win-win situations for direct access to the Executive Team’s time and offices
• Researching, prioritizing, and following up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
• Attending meetings and taking and distributing meeting minutes
• Acting as a point of contact between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Informing Executive Team of key upcoming commitments and responsibilities and following up appropriately
• Managing a variety of special projects for the Executive Team
• Prioritizes conflicting needs and handling matters expeditiously and proactively

Qualifications:

• Bachelor's degree required
• 3+ years' experience working as an Executive Assistant, ideally supporting a Partner or C-level Executive
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Technically savvy, including proficiency in Microsoft Office

Compensation, Benefits & Perks:

• $55,000-$102,000 based on experience
• Paid time off (20 days) and 10 paid holidays
• IRA plan with company contribution match (up to 3% match)
• Medical, vision, and dental insurance (90% of Medical covered by the firm)
• Paid parental leave
• Opportunities for ongoing training and mentoring by our outstanding team
• Opportunities to advance and grow within the firm

We will be accepting applications on an ongoing basis until a candidate is selected for the position.

Zinda Law Group is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected status as required by applicable law.

By submitting this application I understand Zinda Law Group may use and review publicly available information about me in order to assess my suitability for employment.