Senior Executive Assistant

WHO WE ARE

The Alliance for Decision Education (the Alliance) is a national nonprofit and field builder with

the mission of improving lives by empowering students with essential skills and dispositions

for making better decisions. Founded in 2014 and backed by experts in decision sciences,

business, and education—including several Nobel laureates—the Alliance believes that better

decisions lead to better lives and a better society.

As a field builder, the Alliance partners with teachers, academic and business leaders, families, and community members to raise awareness and lead the growing call to have Decision Education taught in schools nationwide.

The Alliance is committed to an inclusive, supportive, and collaborative culture. Our diverse team comprises educators, researchers, subject matter experts, and other professionals who are dedicated to our mission. We are proud to be an Equal Opportunity Employer.

WHAT WE OFFER

The Alliance offers a comprehensive total rewards package inclusive of competitive compensation commensurate with experience, generous Paid Time Off (PTO), an Employee Assistance Program (EAP), and employer-paid medical, vision, dental, life, and disability insurance. Employees may also contribute to a Flexible Spending Account (FSA) and a 401(k) plan with a dollar-for-dollar match up to 5%.*

Job Overview

The role of the Senior Executive Assistant encompasses providing comprehensive support to the Executive Office. This position entails managing a range of tasks and projects within the department to optimize time management, streamline information flow, manage projects, Board meetings, and enhance communication processes to achieve greater efficiency and effectiveness.

The Senior Executive Assistant will report to the Organizational Project Manager (OPM) as a member of the Executive Office. The primary role will involve directly supporting the Executive Office members, including the Executive Director (ED).

Location and Schedule

This position is a full-time role requiring an 8-hour day and a 40-hour work week. It is an Exempt position under the FLSA, meaning it is not eligible for overtime pay.

The Executive Assistant will adhere to a hybrid working schedule, requiring an on-site presence at the corporate office in Bala Cynwyd, PA, on Tuesdays and Thursdays. This role facilitates the option of remote work or office-based during the week, as required. Occasional additional days in the office may be required due to onsite meetings.

Job Responsibilities

• Administrative 
  • Organize and oversee the calendar and scheduling for the Executive Office.
  • Coordinate and oversee the review process for the Executive Office, which includes managing all aspects of content flow and follow-up.
  • Organize meetings, agendas and documents, and monitor action items, notes and follow-ups from meetings.
  • Contribute to the input of accurate and relevant data into databases. Additionally, play a key role in aiding the development and ongoing maintenance of our technology systems and platforms, including our project management tool, strategic plan, and prioritization processes.
  • Plan and coordinate 3 Board meetings annually; including handling logistics, technology, catering, and venue/travel arrangements, associated communications, etc. to guarantee successful and seamless experiences for all participants.
  • Process reimbursements
  • Pull and create status reports for the Executive Office from project management system, CRM, and other platforms.
  • Help manage Executive Office projects and timelines
  • These responsibilities may change or expand over time, consistent with the organization’s needs and initiatives.
• Communication and Coordination

  • Facilitate cross departmental communications.

  • Help Executive Office manage all communications with the Board and external contacts

  • Coordinate the travel arrangements for the Executive Office, which includes booking flights, arranging accommodations, and creating detailed itineraries.

  • Maintain confidentiality in all areas of responsibility.

  • These duties may change or expand over time, consistent with our organization’s initiatives.

Job Qualifications

• The most suitable candidate for this position will have significant experience (eight or more years) in providing high-level administrative support, preferably supporting an Executive team.
• Proficiency in Google Workspace required
• Experience in Salesforce (preferred)
• Experience with project management systems, such as Wrike (preferred)
• Ability to ensure that sensitive information is handled cautiously and that confidentiality is maintained in all forms of communication and documentation.
• Ability to diligently prioritize and manage multiple tasks and projects concurrently, ensuring their timely and accurate completion
• Ability to work independently and within a team environment
• Detail-oriented and able to handle a fast-paced work environment
• Ability to work efficiently with a high level of independence and initiative, self-motivated

Attributes and Characteristics

• Highly collaborative style
• Strong critical thinking skills
• A positive and proactive attitude, coupled with a willingness to roll up your sleeves and tackle any task with enthusiasm
• Strong communication skills with internal and external stakeholders, both written and verbal
• Demonstrates sound judgment, professionalism, and the highest standards of ethical conduct
• Results-oriented, able to pivot effectively between projects while remaining focused on priorities and goals
• Positive presence in the office; team builder
• Ability and willingness to adapt, be flexible, learn and seek answers
• Responsible, diligent, and conscientious with outstanding organizational skills
• Comply with all company policies and procedures
• Understand and demonstrate safe work practices to ensure a safe work environment
• Embodies the Alliance’s core values and standards:
  • Humanism: valuing others as human beings
  • Rationality: thinking and skills to help answer “What is true?” and “What to do?”
  • Education: growth mindset; dedication to developing knowledge and skills
  • Conscientiousness: diligent work ethic; professionalism; high-quality work
  • Initiative: owner’s and founder’s mentality; leadership skills
  • Mission Alignment: dedication to the organization’s mission and goals

PHYSICAL AND ENVIRONMENTAL DEMANDS

• Sitting: most of the time is spent sitting at a desk or workstation
• Occasional walking or standing
• Occasional lifting and carrying up to 10 lbs
• Hand and Finger Dexterity: Constant use of hands for tasks such as typing, writing, or handling small objects.
• Visual and auditory requirements: Good vision and hearing are often necessary for tasks such as reading documents, working on a computer, or communicating with colleagues or external parties.

The position is based in the United States.

Any posted salary range for this position reflects our good faith estimate of what ideal candidates for this position are likely to expect. We will tailor any offer based on the selected candidate’s relevant experience, knowledge, and skills, as well as any other factors that may prove relevant. Salary and benefits mentioned may be revised at the discretion of the company.

The Alliance for Decision Education is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Employment at the Alliance for Decision Education is on an at-will basis. This means that the employee or the company can terminate the employment relationship at any time, with or without cause or notice.