Operations · Full-time · Kuala Lumpur, Malaysia
Job description
We are human rights advocates who support forcibly displaced individuals and communities as they reclaim their rights, agency, and power. Our unique combination of legal empowerment, policy advocacy, and global systems change creates conditions in which refugees can live safely, move freely, work legally, and go to school. Our work transforms the traditional approach of endless humanitarian handouts to a sustainable solution that honours refugees’ freedom, dignity, and autonomy, and equips them to make choices about their own lives.
Asylum Access’ global team and family of local civil society organisations advocate making human rights a reality for refugees throughout Africa, Asia, and Latin America. Our national organisations are led and staffed primarily by community members in those countries, and there is strong mutual trust and respect between us and our clients. On the international stage, we work with established institutions to shift the global system to better uphold and promote refugees’ human rights. We can help catalyse and lead systemic transformation because, uniquely among NGOs in the refugee response sector, we focus exclusively on rights and governance.
Department Description
The Operations department manages a diverse workforce within the organisation to ensure efficient day-to-day operations. The main focus of the Operations team is to foster team unity and boost the organisations’ day-to-day efficiency.
Straddling assistance across all departments, the day to day functions of the department include strengthening human resources and organisational policies, creating and updating records and managing databases of personnel, financial and other data, assisting budgeting and bookkeeping procedures amongst other tasks.
Position Description
The Administrative Officer is responsible for the day-to-day running of the AAM office, ensuring efficient and effective operations and coordinating all issues affecting daily operations.
The Administrative Officer will work with the Operations team to ensure the needs of the office are met in a timely manner. The position calls for a well-rounded individual with excellent time management skills, the ability to effectively communicate with a wide range of stakeholders, and someone who is well-organised.
The successful candidate will take the lead in coordinating and managing the daily functioning of the AAM office. This will include but is not limited to; preparing outgoing orders of materials purchased, keeping the office clean and tidy (organising supplies, filing, paperwork), maintaining and replenishing inventory and office supplies, assisting the Operations Manager and other staff with projects as requested.
Key Responsibilities:
Administration and Office Management (70%):
Other Duties (30%)
Reports to: Associate Director of Operations
Minimum Qualifications
Preferred Qualifications
Start date: As soon as possible.
Salary and Benefits
The position comes with a competitive non-profit salary, and a robust benefits package including paid time off. The monthly salary range is between RM2800 - RM3000.
Hours and Location of Work
We anticipate this position will require 40 working hours per week, with the occasional requirement to work outside of normal business hours for events, meetings, and other work-related commitments. This is a full-time position based in Kuala Lumpur, Malaysia.
Instruction to Apply
Upload a cover letter, resume, and portfolios. In your cover letter, please describe your reasons for applying, relevant qualifications, and how this position with AAM fits into your career plans.
Please note that only shortlisted candidates will be contacted for the recruitment process.
Asylum Access is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We value the expense of those who have experienced displacement and encourage people with such lived experiences to apply. For more information about our organization, visit www.asylumaccess.org.