580 - Subcontracts Administrator

Azure Summit Technology is a mature, growing small business with locations in Melbourne, Florida, and Fairfax, Virginia, that develops and delivers high-performance RF hardware, firmware, and software products, and innovative, practical, multi-function RF systems solutions that address emerging missions of national importance for customers across the Department of Defense.  We are a diverse team of highly qualified RF systems engineers and mission subject matter experts (SMEs) with backgrounds in electrical, mechanical, RF, hardware, software, firmware and systems engineering.  We work together within a creative, innovative and highly collaborative culture to deliver cutting edge solutions for our customers.  To do this, we hire people with a passion to succeed.  We look for problem solvers.  People who have unique perspectives and diverse experience. 

Are you in?

Do you work well in a team environment and on your own as an individual contributor?  Do you know how to set the bar high and achieve goals for yourself and bring others along with you?  Do you work hard and play hard?  Do you want to help the company succeed and build your skill set and further your career at the same time?  Azure Summit Technology just might be the place for you.      

What do we do?

Azure Summit Technology provides a wide range of multi-channel software defined radio products, innovative signal processing solutions and end-to-end mission payloads and systems for the full range of advanced RF applications including EW, radar, communications and multi-mode RF operations.  Systems can be tailored to meet a variety of requirements for bandwidth, dynamic range, number of channels, and computational resources. Supported platforms range from resource-constrained small UAVs and wearable devices to manned aircraft and maritime vessels.

What will you do?

Azure Summit Technology is currently seeking a Subcontracts Administrator. The selected candidate will be part of a dynamic, growing, cross-functional, and geographically distributed team. This position is located at our Melbourne, Florida, office with occasional overnight travel to our Fairfax, Virginia, headquarters. Your future team has worked together to produce the following job description:

The successful candidate will be part of a team responsible for supporting daily Supply Chain functions at a growing defense contractor. Duties and responsibilities include:

• Facilitating and managing complex/critical Procurement and Subcontract management activities for indirect/overhead projects and direct/customer programs, with the ability to lead all aspects of the subcontract acquisition process from proposal stage through program award, execution, and closeout.

• Supporting the acquisition process:

  • Interfacing with Program Management and Engineering to help define requirements,
  • Collaborating with stakeholders to develop Supplier Statements of Work (SOW),
  • Conducting market research and source selections,
  • Preparing and issuing solicitations including RFQs, RFPs, RFI, etc.,
  • Analyzing Supplier Proposals/Quotes using price/cost analysis techniques for negotiating and definitizing awards,
  • Maintaining Procurement/Subcontract file documentation, ensuring compliance to all internal and Government FAR/DFAR/DPAS/CPSR procurement regulations,
  • Serving as a responsible party for supplier invoice approvals, dispute resolution and PO/Subcontract closeout

• Collaborating with key internal stakeholders such as Contracts, Engineering, Quality, Material Planning, Operations, Program Management, and Finance.

• Managing and reporting supplier/subcontractor cost, schedule, and technical performance, while ensuring Azure Summit Technology and Customer objectives are achieved

• Developing, managing, and growing strategic relationships with Suppliers to achieve Program, Customer, and Corporate goals for sales, orders, and profit

• Partnering with functional leadership and internal stakeholders to help develop, refine, and publish supply chain policies, procedures, and forms

• Using negotiation expertise to include drafting and negotiating contract vehicles, including Subcontracts, Letter Subcontracts, Teaming Agreements, Non-Disclosure Agreements, and Sole Source Agreements

• Initiating corrective action measures and recovery plans with Suppliers when necessary and assessing trends in performance to prevent delays or cost overrun

• Applying ingenuity and innovation to drive solutions to complex subcontracting problems and identifying areas for supplier performance improvement and cost reduction

• Serving as initial point of contact for Subcontracts issues and Supplier contractual support

Basic Requirements

• US citizenship due to contract requirement and nature of the work

• Ability to obtain a SECRET clearance, due to contract requirement

• Bachelor’s degree in Business Management/Administration, Finance, Engineering, or related or equivalent experience

• Minimum 8 years’ experience in government contracting procurement/subcontracts environment managing supplier performance in the areas of technical scope, schedule, and cost

• Minimum 8 years' experience in the following contract types: FFP, FPIF, T&M, Labor Hour, Cost-Plus (w/fixed-fee, incentive fee, or award fee)

• Minimum 8 years' experience evaluating, onboarding, and developing new Suppliers

• Minimum 8 years' experience with FAR/DFARS regulations and internal procedures for compliance

Preferred Requirements

• TS/SCI security clearance

• 10 years’ experience working in a procurement/subcontract setting for a defense contractor

• Master’s degree

• Expertise in managing complex subcontracts, including hardware, software, complex services subcontracts, critical components and assemblies, and fabricated / machined items

• Effective communicator with a wide array of professional levels and functions

• Ability to work as an effective leader, while maintaining a “team” mentality in a fast-paced, changing environment

• Ability to provide input on improving and growing Supply Chain’s overall performance and team cohesion through training / mentoring, interviewing potential candidates, and supporting other staffing decisions

• Ability to support Contractor Business System Audits and Reviews as required

• Ability to follow strategic direction set by Program and functional leadership

• Strong verbal and written communication skills

• Proficiency in Microsoft Suite of Products (Word, Excel, PowerPoint, etc.)

• Experience evaluating, onboarding, and developing new Suppliers for fabricated /machined parts, complex cable assemblies, PCA/CCA shops

• Lean Six Sigma experience

• Previous Leadership experience

Azure Summit Technology is an Equal Opportunity/Affirmative Action/Veterans/Disabled Employer. Azure Summit Technology provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other characteristic protected by applicable law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. Azure Summit Technology expressly prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties is absolutely not tolerated. To request accommodation, contact Julia Bergeman, 571-308-1408, julia.bergeman@azuresummit.com.