Accounts Receivable Clerk (onsite)

Company Description

Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

CFLS is a caring company who values our staff.

CFLS is local and is part of the community.

CFLS is a full-service fire protection contractor.

CFLS is a full-service fire protection contractor.

Description:

Reporting to the Controller, Western Region, the Accounts Receivable Clerk will work with customer master data, billing, collections and cash applications. The successful candidate will ensure compliance with all internal policies and procedures and is accountable for the timely and accurate processing of accounts receivable related transactions, in accordance with best practices.

Key Responsibilities:

• Daily posting of payments by cash, cheque, credit card and/or EFT.

• Process credit card payments.

• Investigate and resolve cash application issues.

• Ensure timely collection of outstanding receivables

• Contact customers regarding overdue accounts, determine and resolve reasons for non-payment.

• Liaison with operations teams and management regarding payment status and ongoing work

• Regular review and reconciliation of customer accounts to allow for an accurate account status

• Monitor customer accounts for non-payment, late payment and other irregularities

• Use tracing techniques to locate customers.

• Update management on overdue accounts

• Make recommendations for 3rd party collections, legal engagement and debt write offs

• Update customer master data and review for accuracy

• Work with administrative and operations staff to update customer information and accounts

• Monitor emails sent to the AR Admin general inbox and take the appropriate action in a timely manner.

• Generate customer invoices and process billing corrections/credits.

• Email/Print/Mail customer invoices as assigned

• Portal Invoicing (setup, entry and follow-up)

• Able to adapt to change and learn new processes and systems as the business evolves/develops; and

• Perform other duties and responsibilities as required, acting as backup for other members of the accounting team

Qualifications:

• Strong interpersonal and communication skills (both written as well as verbal) with the ability to communicate with both customers and all levels of the organization in a professional, competent manner.

• Team player with positive attitude who takes initiative and has a strong work ethic.

• Ability to work well under pressure and meet set deadlines.

• Excellent attention to detail, data entry, time management and organizational skills.

• Computer literacy, including effective working skills of MS Office:  Word, Excel, Outlook.

• 1 to 3 years of experience in accounts receivable preferred

Why Choose Classic Fire + Life Safety?

We focus on delivering world class service by:

• Providing a safe environment for our clients’ businesses to grow.

• Investing in state-of-the-art field technology and inspection tools.

• Distributing industry leading fire protection and security systems.

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.