Accounting Assistant

Are you looking for an opportunity to join a dynamic team in a friendly and supportive work environment? DataXoom is seeking an Accounting Assistant to join our team and provide exceptional finance support for the organization.

Company Overview:

DataXoom is a leading provider of US mobile data services for large business and enterprise customers. We pride ourselves on delivering exceptional service and value to our clients.

Responsibilities:

• Maintain accurate customer account records, assist in reconciling outstanding balances, and resolve discrepancies.
• Monitor and manage customer balances using the A/R process. Communicate professionally to collect overdue balances.
• Investigate and communicate credit card payment failures with customers and manage through resolution.
• Process employee expense reports using the Expensify platform.  Verify receipts, ensure compliance with company policies, and facilitate timely reimbursements.
• Process payment terms documentation for customer accounts; Monitor and maintain customer payment terms and record accuracy.
• Post payments from the A/R log to the customer account.
• Monitor and update credit card expiration dates to prevent payment processing disruptions.
• Monitor and apply International Charges.
• Calculate and apply account adjustments, including credit adjustments and balance corrections, ensuring accuracy.
• Prepare and process manual invoices for customers.
• Generate and apply credit memos for approved adjustments, coordinating with relevant teams.
• COGs (Cost of Goods Sold) Charge Management; track and manage COGs charges.  Collaborate with team members to maintain accurate records.
• Assist in setting up new vendor accounts. Collect necessary documentation and ensure compliance with company policies.
• Conduct credit checks on potential vendors and customers. Evaluate creditworthiness and communicate findings to relevant stakeholders.
• Additional office admin as needed, such as answering phones, processing and receiving mail and Amazon orders.